Job Description

Posting number: 202600282

Department: Sheriff's Office

Job classification: Civil Process Coordinator

Posting type: Open

Categories: Clerical & Data Entry, Court Administration, Legal, Public Safety, Customer Service, Community and Social Services, Office and Administrative Support

Under general supervision, performs work of moderate difficulty in a variety of legal and office duties in accordance with applicable state statutes and regulations.

Examples of duties

• Receives, reviews, and processes time-sensitive court documents from the public often pertaining to child custody, divorce, personal safety, and confidential financial matters. Files documents with the appropriate courts.
• Works in concert with appropriate legal counsel to process Writs of Special and General Execution, which often result in levies on personal and real property of defendants; coordinates auctions and Sheriff’s sales of seized assets. Processes and logs incoming judgments and fees; responsible for large sums of money.
• Researches, prepares, and assigns for service Orders of Protection and Injunctions Against Harassment.
• Reviews, issues, and renews pawnbroker licenses for all of Yavapai County.
• Answers questions from public regarding the civil process.
• Performs other job-related duties as assigned.

Qualifications

Education:
High school diploma or equivalent.

Experience:
A minimum of three (3) years of experience as a legal secretary or related position.

Additional Requirements:
Must possess a valid Arizona driver’s license. All persons applying for employment with the Sheriff’s Office shall be required to meet the following general qualifications: integrity, honesty, dependability, industry thoroughness, accuracy, good judgment, initiative, and courtesy. All persons will be required to complete a thorough background investigation to include, but not limited to polygraph, psychological, and physical fitness test. All persons must successfully complete a minimum six (6) month probation period.

Supplemental information

Required Knowledge, Skills, and Abilities:

Knowledge of:

• Statutes set regarding Sheriff's Office responsibilities involving civil process, legal terminology, and legal forms.
• Professional-level word processing systems.
• Principles of data collection through personal interviews.
• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Research techniques and report writing.
• Current Microsoft Office software.
• Filing and recordkeeping.

Skill in:

• Taking and transcribing dictation.
• Customer service.
• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and adherence to detail.

Ability to:

• Represent the agency in a professional manner.
• Exercise creativity and resourcefulness in assisting the public and criminal justice partners.
• Prepare clear and concise reports and other documentation.
• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.
• Handle confidential matters and maintain discretion always.
• Act with courtesy, tact, and diplomacy.

Work Environment:
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:
Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to up to 30 pounds.

Additional Job Information:
FLSA: Non-Exempt
Grade: 5
Classification: Classified
Safety Sensitive: No