Job Description

Job Description – Civil Engineer (Mid-Level) Japanese: N3 Position: Civil Engineer / Project Engineer Department: Projects / Infrastructure / Facilities Experience: 5–8 years (adjustable based on requirements) Role Type: 6 months rolling contract 1. Role Overview We are looking for a mid-level Civil Engineer with good technical knowledge of civil construction, project execution, and site coordination, along with strong communication and stakeholder management skills. The candidate will act as a bridge between the business teams, internal project stakeholders, consultants, and external construction companies/contractors to ensure civil construction and infrastructure projects are delivered as per agreed timelines, quality standards, specifications, and budgets. The ideal candidate should have experience coordinating construction activities, monitoring project progress, reviewing technical requirements, managing contractors, and providing regular project updates to business stakeholders. 2. Key Responsibilities A. Project Coordination & Management Coordinate civil construction and infrastructure projects from planning through execution and handover. Work closely with business stakeholders to understand project requirements, scope, timelines, and expectations. Translate business requirements into technical inputs and coordinate with architects, consultants, and construction companies. Develop and track project schedules, milestones, deliverables, and execution plans. Monitor project progress against agreed timelines, budgets, and specifications. Identify project delays, risks, dependencies, and execution challenges and escalate them appropriately. Coordinate project review meetings and provide regular progress updates to management. B. Construction & Site Coordination Coordinate with construction companies, contractors, consultants, architects, and site engineers. Monitor construction activities to ensure adherence to approved drawings, specifications, and project requirements. Conduct regular site visits to review progress and identify execution-related issues. Coordinate civil works such as building construction, renovation, structural works, flooring, painting, plumbing, and related infrastructure activities. Ensure construction activities are executed in accordance with approved plans and schedules. Review site progress reports and validate contractor updates. Facilitate resolution of technical and operational issues between internal stakeholders and construction partners. C. Contractor & Vendor Management Act as the primary coordination point between the organization and external construction companies. Monitor contractor performance against agreed scope, timelines, quality, and contractual commitments. Review contractor work schedules, progress reports, and deliverables. Coordinate with contractors on resource availability, material requirements, and execution plans. Track work completion, pending activities, and project dependencies. Support evaluation of contractor quotations, estimates, and project proposals. Coordinate issue resolution and escalate contractual or execution-related concerns. D. Business Stakeholder Management Engage with business teams to understand functional requirements and project expectations. Coordinate discussions between business stakeholders and technical/construction teams. Provide clear updates on project progress, challenges, timelines, and potential impacts. Ensure business requirements are incorporated into construction plans and execution. Manage expectations regarding project timelines, scope changes, and handover commitments. Coordinate project walkthroughs, inspections, and final handovers with business teams. E. Quality, Safety & Compliance Ensure construction activities comply with approved engineering drawings and specifications. Coordinate quality inspections and monitor rectification of identified defects. Ensure contractors follow applicable construction safety requirements and site safety procedures. Coordinate statutory approvals, permits, and compliance documentation with relevant stakeholders. Monitor adherence to organizational standards and applicable building regulations. F. Project Reporting & Documentation Prepare and maintain project progress reports and dashboards. Track project milestones, budgets, timelines, and contractor performance. Maintain project documentation, including drawings, approvals, meeting minutes, and site reports. Track risks, issues, changes, and action items. Prepare project completion reports and coordinate handover documentation. 3. Required Skills & Competencies Skill Area Expected Competency Civil Engineering Strong understanding of civil construction and engineering fundamentals Construction Management Experience coordinating construction and renovation projects Project Coordination Planning, scheduling, milestone tracking and execution monitoring Contractor Management Coordination and performance monitoring of construction companies Business Coordination Ability to understand business requirements and translate them into technical inputs Technical Knowledge Civil drawings, BOQ, specifications and construction estimates Site Management Site inspections, progress monitoring and quality checks Cost Management Understanding of project estimates, budgets and cost tracking Quality & Safety Construction quality standards and site safety compliance Communication Strong verbal, written and stakeholder management skills Tools AutoCAD, MS Excel, MS Project and PowerPoint 4. Educational Qualifications Bachelor's degree in Civil Engineering (B.E. / B.Tech). 5–8 years of relevant experience in civil construction, project engineering, or construction project coordination. Experience working with construction companies, contractors, consultants, or infrastructure project teams. Knowledge of AutoCAD, BOQ preparation, project scheduling, and construction documentation is desirable. 5. Ideal Candidate Profile The ideal candidate should: Have a strong foundation in civil engineering and construction activities. Have experience coordinating with external construction companies and contractors. Be comfortable interacting with business stakeholders and understanding their requirements. Be capable of translating business needs into technical construction requirements. Have experience monitoring construction progress, quality, timelines, and deliverables. Be able to manage multiple stakeholders and resolve coordination challenges. Possess good communication, negotiation, and problem-solving skills. Be willing to undertake regular site visits and monitor construction progress. 6. Recommended Candidate Evaluation Matrix Competency Weightage Civil Engineering & Construction Knowledge 25% Construction Project Coordination 25% Contractor / Construction Company Management 20% Business Stakeholder Management 15% Project Monitoring & Reporting 10% Communication & Problem Solving 5% 7. Key Hiring Differentiator Recommended hiring profile The focus should be on a Civil Engineer with strong project coordination and stakeholder management capabilities , rather than a purely site-focused Civil Engineer. The candidate should be able to bridge three important areas: Business Teams: Understand business requirements, expectations, priorities, and timelines. Construction Companies: Coordinate execution, monitor progress, manage deliverables, and resolve site-related issues. Internal Management: Provide project visibility, track costs and timelines, and escalate risks and delays. Suggested target candidate profiles: Civil Project Engineer. Construction Project Coordinator. Civil Engineer – Project Management. Infrastructure Project Engineer. Civil Engineer with Contractor / Vendor Management experience.