Job Description

Posting number: 21-00476

Department: Sheriff Staff

Division: Sheriff's Office

Job classification: Civil Administrative Assistant

Posting type: Open

Categories: Administrative Assistant, Office and Administrative Support

Summary

*Anticipated opening January 2027*

Welcome to the commerce center of Southern New Hampshire! Here at Rockingham County, NH, we service our local community through efforts at our County Attorney’s Office, Registry of Deeds, Sheriff’s Office, Department of Corrections, Finance Office, Human Resources, Nursing Home, Assisted Living Community, and Facilities Operations. We believe in empowering and challenging our team members through opportunities of growth, education, and wellness initiatives. Our team is driven by our mission of serving our community. Be a part of the bigger picture, work alongside industry professionals, enjoy fantastic benefits + generous paid time off, and discover the Rockingham County difference.

SCOPE OF POSITION:

The Civil Administrative Assistant performs complex and specialized work of an administrative nature for the Civil Process and Civil Warrants Division of the Rockingham County Sheriff’s Office.

Examples of duties

Rockingham County Sheriff’s Office is a public safety entity comprised of several divisions. The Civil Administrative Assistant specializes in administrative processes for Civil Process and Civil Warrants Division through record keeping, reviewing validity/completeness/payment for services, preparing invoices, processing payments, resolving billing issues, assuring efficient flow of legal paperwork, creating/maintaining various databases & filing systems, performing clerical duties such as data entry, filing, & collating photocopying, disseminating correspondences to internal staff, and ensuring basic facility inventories are stocked. This position also assists with training, scheduling, and orientating volunteers and new staff. The Civil Administrative Assistant also interacts with court, legal, law enforcement, & the general public, and further, provides frontline screening requirements to all persons seeking entry into the Sheriff’s Office.

Qualifications

• Associate Degree in a related field; or
• Completion of a one (1) year certification from a college or technical school; along with
• Three (3) to five (5) years related experience; or
• An equivalent combination of education and experience.
• Billing and bookkeeping experience preferred.

Supplemental information

Equal Employment Opportunity

Mandatory post offer physical and drug testing for new hire. Criminal and sexual offender records check required.