Job Description

Posting number: 2700305

Department: City Clerk Office

Division: CC-City Clerk

Job classification: City of Albuquerque City Clerk UN

Posting type: Open

Categories: Administration, Miscellaneous, Customer Service, Public Records, Elections, Database Administration

Summary

The Office of the City Clerk maintains all official records for the City of Albuquerque, accepts bids from the general public, as well as accepts service of process for summons, subpoenas and tort claims on behalf of the City of Albuquerque.

The City Clerk works under the administrative direction of the Chief Administrative Officer (CAO). The City Clerk is the chief records custodian for the City of Albuquerque and processes requests for public records pursuant to the New Mexico Inspection of Public Records Act (IRPA). The Office of the City Clerk also manages the Office of Administrative Hearings and is responsible for conducting all hearings specifically assigned by City of Albuquerque ordinance, including animal appeals, handicap parking and personnel matters. The City Clerk performs other related duties as required by the general laws of the State of New Mexico and City of Albuquerque, and by direction of the Mayor, City Council and Chief Administrative Officer, consistent with the City Charter and Ordinances. The office consists of a total of 27 full-time positions and a budget of $2.3 million.

This is an unclassified at-will position.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.

Qualifications

Education and experience directly related to the minimum requirements may be interchangeable on a year-for-year basis.

Master's Degree or Juris Doctorate from an accredited college or university preferred, and

To include six (6) years of progressively responsible administrative, governmental, legal, records management, or public-sector management experience preferred, and

Five (5) years of supervisory or management experience. preferred.

ADDITIONAL REQUIREMENTS

Possession of a valid New Mexico Driver's License or the ability to obtain by date of hire.

Possession of a City Operator's Permit (COP) within six (6) months from date of hire.

Supplemental information

Environmental:

• Work is performed primarily in an indoor office environment. Work may require attendance at meetings, hearings, City Council proceedings and other events outside of normal business hours. Frequent interaction with elected officials, executive management, City employees, legal representatives, members of the public and external agencies. Exposure to highly sensitive, confidential, controversial or time-sensitive matters. Work is performed in an environment requiring compliance with statutory, regulatory and administrative deadlines.

Physical:

• Essential and supplemental functions may require maintaining physical condition necessary for sitting or standing for prolonged periods of time. Frequent use of computers and other standard office equipment. May occasionally be required to travel to various City facilities or other locations to attend meetings, hearings or official functions.