Job Description

JLL empowers you to shape a brighter way

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

MAJOR RESPONSIBILITIES

Transforming to the Workplace Team of the future

• Regular coordination with client representatives, JPMC partners, Workplace Team and other stake holders on improvements necessary to create the best workplace experience to Occupants

• Perfection of execution in administrative tasks

• Close attention to detail on project management and financial task

• Timely execution of tasks • Close integration with vendor partners to drive value

Client/Stakeholder Management (in support of the Workplace Country Lead)

• Pro-actively develop and manage stakeholder relationships ensuring that expected service levels are achieved

• Comply with all requirements of the Client contract and meet or exceed Key Performance Indicators

• Deliver an exceptional quality of service to the Client, as reflected by Client feedback

Leadership / Staff Management/ Team Participation

• Actively encourage an environment that supports teamwork, co-operation, performance excellence and personal success

• Motivate the team when under pressure, and provide guidance on what action has to be taken

• Keep the Team Focused on the Project to achieve goals in a timely manner

• Be Innovative, Professional and Role Model to the Team

Operations Management

• Provide timely and accurate project documentation and reporting including but not limited to: Scope Definition Documents, Funding Requests, Risk Reviews, Meeting Minutes, Project Execution Plans, Budgets, Cost Control Reports, Milestone Schedules, Purchase Orders, Service Contracts, change control documentation, Project Status Reports, close out reports.

• Draft Vendor RFP (Request for Proposal) preparation, scope writing and tendering

• Assist in contract administration, ensuring contracts with clients, consultants and suppliers are properly executed and maintained. Carry out contract administration of all vendors professionally and in accordance with legal requirements to protect commercial interests of client and JLL.

• Review and provide recommendations on variations. Collecting and vetting appropriate supporting documentation for submission to clients. Obtaining timely client approvals.

• Provide Strong Program Management Skills, and tracking when key deliverables and action items have to be scheduled.

• Present key Updates to the client & JLL Leads in the form of Weekly and Monthly Reports and email communication

• Monitor and Track the Project Program, and keep team focused when key decisions have to be made, and what ‘recovery plans’ has to be implemented in the event the Program has to be recovered • Maintain project budget in accordance with client requirements. Manage and forecast expenditure to achieve completion within budget.

• Maintain a detailed overall project programme that sets clear milestones and objectives to ensure successful project delivery.

• Provide forward planning and direction to the Team as needed • Attend Key Meetings, and on behalf of the Team

• Develop / Vet Progress Reports, Risk Assessments, Cost Reports etc

• Make informative decisions or advice to the Client

• Report to JLL Leads any key issues or escalations, so support will be provided

• Project Financial Status Reporting / Payments and Change Orders

• Project Close-Out & Documentation Management

CANDIDATE SPECIFICATION: KEY SELECTION CRITERIA Ideal Experience

• 5 – 10 years of experience in Project Management

• Excellent verbal and written communication skills

• Able to adapt in a fast-paced working environment and versatile in meeting client changing needs and requirements

• Strong analytical, organization and administration skills

• Engage confidently with internal and external stakeholders and see things from their perspective.

• Bring a structured and organised approach to everything they do.

• Thrive under pressure and deal effectively with tight deadlines and high expectations.

CRITICAL COMPETENCIES FOR SUCCESS (with corresponding ‘I am JLL behaviours’)

Client Focus & Relationship Management – ‘I Value my Customers’

• Demonstrates proactive & professional approach to customer service and stakeholder engagement

• Has a natural hospitality-orientated communications acumen

• Ability to interact with a wide range of client staff, including senior levels

• Ability to manage conflict and balance between client and firm requirements

• Has a customer service oriented attitude

People Management and Team Leadership – ‘I am a Team Player’

• Ability to lead team effectively, train them well and promote open, constructive and collaborative relationships at all levels

Program Management & Organizational Skills – ‘I am Proactive’

• Excellent planning & organizational skills to prioritize work and meet tight deadlines

• Proven ability to manage multiple and complex operational matters on a daily basis

Problem Solving & Strategic Thinking – ‘I am Innovative’

• Capacity to deal with ambiguity and solve complex problems effectively

• Analytical, proven ability to solve problems using a quantitative approach

• Proven ability to employ holistic approaches and looks at long term solutions

Other Personal Characteristics

• Natural communicator who enjoys engaging at all levels

• Self-motivated and confident

• Exhibits honesty & trustworthiness

• Open to new ideas & willing to challenge status quo

• Works well with diverse teams from various countries/cultures

• Organised

Location:

On-site –Taguig, Philippines

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.