Job Description

VIREO SYSTEMS

CHIEF OF STAFF / INTEGRATOR

Are you an executive who leads through alignment, not control? Do you bring clarity to complexity, connect the dots across silos, and communicate the “why” behind decisions so people buy in, not just comply? Can you work closely with founders and cross-functional leaders, keeping everyone moving in the same direction without overpowering the room? You want responsibility. You welcome accountability. You care about results and lead in a way people trust. If you are ambitious, growth-minded, loyal to the mission, and wired to lead through influence instead of ego, we want to talk to you!

Our ideal Chief of Staff / Integrator is:

• A Leader of Leaders. You are energized by strong people and bold vision. You develop leaders with patience and intention, asking the right questions, raising the standard, and helping others think better over time. You amplify voices, share credit, and celebrate wins. When you walk into a room, standards rise. Not because people fear you, but because they respect you and want to bring their best.
• Accountability with Compassion. You believe accountability and respect go hand in hand. You praise in public and correct in private, starting with curiosity instead of accusation. Sometimes accountability is tough love. Sometimes it’s as simple as asking, “Who owns this?” You notice what others miss — quiet wins, early warning signs, unnoticed effort — and you make it visible. You hold the bar high and treat people well while doing it.
• Calm in the Storm. You are even-keeled when things get loud. When there is chaos, you stay steady. You understand business is driven by numbers and powered by people, and you can hold both without losing clarity. Bold goals don’t rattle you. Hard conversations don’t shake you. Founder intensity doesn’t throw you. In the best moments you’re compelling; in the hardest moments you’re grounding.
• Pulls the Pieces Together. You keep the big picture in view even when details demand attention. You see patterns, gaps, and ripple effects before they become problems, and you connect silos instead of working around them. You can zoom out to 10,000 feet or drop into the one-inch details without losing the thread. You don’t just solve problems — you design solutions that serve the whole company. When you’re in the room, clarity follows.
• Proactive, Not Reactive. You think five steps ahead. You anticipate friction, weigh risk, and bring options — not just problems. You prioritize with discipline and protect focus. You build systems that reduce surprises and prevent repeat fires. You turn vision into action and action into momentum.
• Humble, Smart, and Curious. You are confident enough to lead and humble enough to listen. You make strong recommendations and invite challenge. You ask thoughtful questions that move conversations forward. You don’t need the spotlight — you’ll carry the burden of failure and give away the credit for success. You can sprint with founders and slow down when managers need clarity. Ego doesn’t drive you. Growth does.

This is not a maintenance role. Success in this seat requires earning trust quickly in a founder-led environment and navigating big vision with operational discipline. Vireo Systems is a 135-person company scaling rapidly toward $90M in revenue this year, with real horsepower and heart. Our ideal Chief of Staff / Integrator is energized by growth. You see complexity and think opportunity. You are persuasive when alignment matters and steady when the work gets hard. This is a seat for a leader who wants their impact felt across the entire organization.

RESPONSIBILITIES

In this role, you will focus on relationships built on trust as you partner with founders and leaders to drive execution:

• Lead EOS with discipline so priorities stick and follow-through improves
• Ensure L10s are strong, Rocks are clear, and leaders are accountable
• Facilitate Quarterly and Annual Planning sessions to ensure strategic priorities are clearly defined and executed
• Translate the 3-year vision into clear annual and quarterly priorities
• Establish strong cross-functional cadence across Marketing, Sales, R&D, Supply Chain, Operations, and Finance
• Ensure major initiatives have defined owners, timelines, and visible progress
• Create a prioritization process so new ideas are evaluated before becoming commitments
• Strengthen forecasting and inventory visibility to reduce surprises and protect margin
• Build simple KPI dashboards that provide early indicators
• Develop middle managers to own outcomes and lead confidently
• Help leaders understand how decisions impact revenue and margin
• Bring clarity across the product portfolio so resources and execution align with company priorities
• Address root causes instead of repeatedly reacting to the same issues
• Ensure founders have clear visibility into company health and risks
• Sequence priorities based on capacity to reduce organizational whiplash
• Hold accountability across the leadership team — including upward when needed
• Facilitate healthy debate that leads to clear decisions
• Partner with leadership and HR on succession planning and the development of a 3-year organizational roadmap aligned with growth targets
• Evaluate opportunities for vertical integration to strengthen operational control and long-term margin
• Implement a practical PMO structure so key initiatives don’t stall
• Increase organizational focus and improve finish rates on strategic priorities
• Support the company’s path toward $200M through operational stability

** This role is full-time, onsite based in Nashville, TN **

QUALIFICATIONS

Required

• 3-5+ years in senior leadership roles with enterprise-level impact in a $50M+ revenue organization, including experience operating at or alongside the executive team
• Experience leading leaders and developing middle management in a growing, entrepreneurial organization
• P&L ownership with strong understanding of margin, cost of goods, and operational efficiency drivers
• Proven track record of implementing KPIs and scorecards that drove measurable performance improvement
• Experience leading cross-functional, organization-wide initiatives involving multiple departments and competing priorities
• Direct experience scaling infrastructure, processes, and talent

Preferred

• EOS, Pinnacle, or similar operating system experience strongly preferred
• Has partnered directly with visionary founders or entrepreneurial CEOs
• Has served as an Integrator or second-in-command
• Has helped scale an organization toward or beyond $100M in revenue
• Small to mid-sized business experience
• MBA or advanced business training

Desired

• CPG, Manufacturing or product-based experience
• Science or technical background
• Startup experience or demonstrated entrepreneurial mindset
• Six Sigma Black Belt, PMP certification, or similar process improvement credentials

THE COMPANY – Vireo Systems

Vireo Systems is a Nashville-based, science-driven health and wellness company with 135 employees and rapidly scaling revenue. With FDA-registered, SQF and GMP-certified facilities, Vireo develops and manufactures premium products across sports nutrition, pain management, feminine health, and pet wellness — all proudly made in the USA. Built on a foundation of research, innovation, and operational excellence, the company is entering its next stage of disciplined growth.

Vireo is the parent company of both CON-CRET® and pH-D Feminine Health, two high-growth brands serving national retail and e-commerce markets. This role will support operational alignment and execution across both brands as the organization scales toward $200M in combined revenue over the next several years.

Core Values

KIND and GRATEFUL

RESILIENT and RESULTS ORIENTED

HONESTY and INTEGRITY

COLLABORATIVE

KUALITY PEOPLE DOING QUALITY WORK

WHY WORK WITH US?

At Vireo, growth is real, and so is the commitment to our people. Our team is filled with kind, hardworking people who care about each other and about the lives our products impact. Many of our leaders joined because they believed in the mission, stayed because of the culture, and are energized by the opportunity to build something meaningful together.

We are a founder-led company with no outside investors, which means decisions are made with long-term impact in mind for our people, our customers, and our future.

Salary: $200k - 225k + performance-based bonus opportunities

Benefits: Medical, Dental, Vision, 401(k) with company match, FSA/HSA options, voluntary supplemental coverages, and Employee Assistance Program (EAP)

Ready to help build what’s next? Apply today!