Job Description

• End-to-end management of the Principal’s calendar by coordinating across multiple teams.
• Ensure the Principal is fully prepared for internal and external meetings.
• Manage schedule and track follow-ups with both professional and personal staff.
• Draft agendas, review documents, and circulate MOMs with reminders when required.

• Manage complex local and international travel itineraries (private aviation, hotels, drivers, security, chefs, etc.).
• Supervise personal staff for travel and ensure smooth execution.
• Organize the Principal’s social calendar, including events, dinners, large gatherings, and special occasions.
• Manage properties across multiple geographies and coordinate with their staff.
• Oversee readiness of all residential properties across multiple geographies — coordinating with household staff, security, and service providers to ensure seamless comfort and standards are met for every stay.

• Coordinate communication and engagement with all key people in the Principal’s life including family, friends, business associates, and social or professional contacts ensuring thoughtful relationship management and continuity.
• Coordinate across departments to drive projects and events to completion.
• Prepare the Principal for events by coordinating with stylists, designers, and other key stakeholders.
• Coordinate speeches, letters, public and personal communication and gifting.
• Prepare status reports and coordinate with multiple stake holders for projects and events.

• Oversee and track all expenses across personal, professional, and household domains.
• Consolidate financial records from multiple team members and staff, ensuring accuracy and timely reporting.
• Maintain oversight of budgets for travel, events, properties, and special projects.
• Flag anomalies, track reimbursements, and ensure cost efficiency without compromising quality.

• Attend meetings in the Principal’s absence.
• Travel domestically and internationally (with or without the Principal) to oversee arrangements and ensure execution.
• Operational Support: Support daily business operations, including office management, expense tracking, and vendor coordination as needed.
• Stakeholder Engagement: Build and maintain strong relationships with key stakeholders, both personal and professional.

• 5+ years of relevant experience as an Executive Assistant, Chief of Staff, or in a similar capacity supporting senior leadership.
• Exceptional organisational and multitasking abilities.
• Excellent verbal and written communication skills in English; proficiency in other languages is an advantage.
• High level of discretion and integrity in handling confidential information.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
• Ability to work independently, prioritise tasks, and adapt to changing priorities.
• Strong interpersonal skills and a collaborative mindset

• Detail your relevant experience in a Cover Letter and include this on an up to date CV
• Quote your required salary
• Confirm your availability for interview and when you could start a new role
• If you can forward references to us, these can only strengthen your application