Job Description

Vannin Chief of Staff has been retained by the CEO of a founder-led, family-owned platform that develops and operates a growing portfolio of behavioral health businesses. Headquartered in the Midwest, the platform is expanding across multiple verticals and launching new initiatives under a shared umbrella, creating a fast-moving environment with many parallel priorities and stakeholders. With a mission centered on improving lives, the organization offers a meaningful opportunity to drive execution and lasting impact across a scaled, multi-business platform.

Chief of Staff Role

Our client is seeking a Chief of Staff to serve as the trusted right hand to its Founder & CEO, and a connective force across a growing portfolio of businesses. This is a full-time, in-person role, with deep day-to-day integration into the CEO’s operating rhythm and priorities.

The Chief of Staff will play a central role in turning leadership priorities into consistent execution: building structure, operating cadence, and accountability across multiple business lines and stakeholders. Acting as the glue across the platform, this leader will remove friction, unblock progress, and ensure follow-through in a fast-paced, high-ownership environment where outcomes matter more than titles.

This is a high-trust, long-term seat designed for a career Chief of Staff (or adjacent operator) who wants to build enduring leverage for a founder over time, not a short-term rotational role or stepping-stone to a near-term P&L track. This role operates at a Vice President-equivalent level in terms of influence and trust, despite not owning a formal P&L. The right person will grow in scope through impact and partnership, earning influence by doing the work and becoming indispensable to how the platform operates.

This will be a full-time, exempt position in Cincinnati, OH

Responsibilities

• Executive Team Leadership and Company Strategy:

  • Serve as the CEO’s right-hand operator, helping translate priorities into clear plans, sequencing work, and ensuring follow-through across the portfolio

  • Act as the connective glue across business lines and leaders, driving alignment, resolving blockers, and pushing decisions to closure in a fast-paced environment

  • Elevate the effectiveness of key meetings and rhythms by setting tight agendas, ensuring the right stakeholders and inputs are present, and driving crisp action items and accountability after each touchpoint

• Operations:

  • Build and continuously refine the operating cadence that reduces chaos and increases leverage for the CEO (e.g., weekly priorities, leadership check-ins, cross-business reviews, and quarterly planning)

  • Track progress across multiple parallel initiatives and stakeholders; surfacing risks early, unblocking execution, and creating reliable mechanisms for follow-through

  • Identify and implement practical process improvements that increase speed, clarity, and coordination across teams, while staying hands-on with both high- and low-glamour work

  • Temporarily own and build new functions or initiatives (e.g., hiring, vendor transition, early execution), then transition ownership to functional leaders once operationally stable

• Communications

  • Support clear, direct communication from the CEO to leaders and teams, ensuring priorities, expectations, and decisions are understood and acted on

  • Prepare high-quality executive materials and narratives for internal leadership moments and external/community-facing initiatives (e.g., updates, reviews, offsites, events)

  • Create lightweight, repeatable communication systems that keep stakeholders aligned without adding unnecessary bureaucracy (e.g., updates, recap notes, action trackers)

Recommended Minimum Qualifications

• 7+ years in Chief of Staff, business operations, program management, or similar execution-focused roles

• Proven ability to drive cross-functional priorities to completion in a fast-paced, high-accountability environment

• Strong financial and P&L literacy

• Strong project/program management skills (planning, dependencies, timelines, follow-through)

• Excellent written and verbal communication; able to create executive-ready updates and materials

• Strong Microsoft Office / Google Workspace skills

• Able to work fully in-person in Cincinnati (relocation available)

Preferred Skills & Attributes

• High-drive, resourceful “get it done” operator; comfortable pushing through blockers (“move mountains”)

• Hands-on doer mentality; willing to own both strategic and non-glamorous work

• Demonstrated executive presence and high EQ working across senior stakeholders

• Comfortable juggling many parallel workstreams with tight deadlines and high ownership

• Excited by a long-term Chief of Staff seat. Not a fit for candidates seeking a short-term CoS role before a GM/P&L owner seat.

• Willing to complete DISC assessment prior to CEO interviews

Compensation Range DOE $150,000-180,000 USD annual salary + bonus eligibility

What to Expect from Our Selection Process

The process includes:

1. Vannin Chief of Staff Predictive Index Behavioral Assessment

2. Vannin Chief of Staff Screening: 15 min phone interview & 30 min video interview

3. DISC Assessment to ensure deep alignment with CEO working style

4. Virtual 1:1 with Platform CEO

5. Virtual 1:1 with Platform Partner

6. Final In-Person Interview with Platform Team

*Note: Vannin Chief of Staff partners with The Predictive Index to align work styles with the role. All applicants complete this quick, two-question, five-minute assessment—no right or wrong answers—and receive a profile readout.

--> Please take the assessment here as you complete your application.

Our client is committed to creating and maintaining a diverse and inclusive workplace where our employees can thrive and be themselves! We welcome all persons into our community. We embrace the diversity of gender, gender identity or expression, race, color, religious creed, national origin, ancestry, age, physical and mental disabilities, medical condition, genetic characteristic, sexual orientation, marital status, family care or medical leave status, military or veteran status, or perceived membership in any of these groups.