Job Description

Chief Estimator – HVAC (Data Center Focus)

We’re looking for a Chief Estimator to lead the estimating process for complex, high-value HVAC systems in commercial construction—specifically data center projects You’ll manage deadlines, mentor junior estimators, and help shape our overall estimating strategy. This is a leadership role that requires strong technical knowledge, precision, and collaboration.

Key Responsibilities

🔹 Estimating & Bidding

• Lead estimates for large-scale HVAC and plumbing systems from start to finish.

• Review drawings, specs, and RFPs to ensure accurate, complete proposals.

• Prepare detailed material and labor takeoffs.

• Analyze subcontractor/vendor quotes and incorporate into bids.

• Work with internal teams to finalize and submit timely, competitive proposals.

• Prioritize meeting tight bid deadlines without sacrificing accuracy.

🔹 Team Leadership & Mentorship

• Train and guide junior estimators on best practices.

• Review team estimates for quality and accuracy.

• Support a collaborative and deadline-driven work culture.

• Improve department processes and share strategic insights with leadership.

🔹 Cost Management & Risk Control

• Evaluate scope, specs, and documents to uncover risks and savings opportunities.

• Provide value engineering options and track real-world cost trends.

• Adjust estimates as scope or market conditions change.

• Build contingency plans into estimates to manage uncertainty.

🔹 Collaboration & Project Support

• Work with project managers, clients, and sales to align on scope and costs.

• Attend pre-bid meetings and site visits to better understand project needs.

• Support project teams post-award to ensure estimate alignment with execution.

• Maintain cost history and lessons learned to improve future estimates.

🔹 Bid Review & Quality Assurance

• Participate in formal bid reviews with senior leadership.

• Ensure estimates reflect full project scope and reduce cost gaps.

• Focus on quality over quantity— conversion rate and client trust matter.

Key Metrics (KPIs)

• Estimate accuracy vs. final cost

• On-time bid submissions

• Quality and conversion rate of awarded bids

• Mentoring and team development success

• Cost savings through value engineering

What You Bring

Required:

• 7+ years of estimating HVAC and plumbing in commercial construction

• Must have experience with data center projects

• Deep knowledge of mechanical systems, labor, and material costs

• Strong skills in estimating software (FastPipe, QuoteSoft, BidTracer, etc.) and Excel

• Confident communicator and natural team leader

• Proven ability to deliver accurate, timely, and strategic bids

Preferred:

• Experience in high-stakes or large-scale mechanical contracting

• Familiarity with CX Alloy, Procore, Viewpoint, or Microsoft Project

• Understanding of risk management and value engineering strategies