Job Description

Posting number: 2589-MTA-ChiefA&E-08/26-wj

Department: Maryland Transit Administration

Job classification: ADMINISTRATOR IV

Posting type: Open

Categories: Engineering, Transportation, Management, Executive Management, Transit, Project Management, Training, Program Management

Looking for a rewarding career with excellent benefits and the opportunity to make a daily impact? Th Maryland Transit Administration (MTA) invites you to apply and join a team dedicated toserving the residents of Maryland through reliable, customer-focused transit services every day.

The Maryland Transit Administration is seeking a highly skilled and detail-oriented Chief, A&E Contract Administration to lead and manage Architecture & Engineering (A&E) contract administration activities within the Office of Engineering & Construction. This position plays a critical role in ensuring consistency, compliance, and efficiency across all A&E contract and work-order processes that support MDOT MTA’s capital program.

The Chief oversees day-to-day contract administration operations, develops agency-wide standards and tools, manages consultant support staff, and serves as a key resource to internal departments, consultant firms, and leadership. This position reports directly to the Manager of Quality Assurance/Quality Control

The Chief, A&E Contract Administration will:

• Standardize and manage the A&E work-order submission and tracking process, including scope development, internal estimates, approvals, key performance metrics, invoice tracking, extensions, and close-outs.

• Develop and implement comprehensive tracking tools for all active A&E contracts (firms, milestones, authority, expenditures, DBE participation).

• Produce monthly contract reports (burn rate, authority, DBE compliance, compensation trends).

• Generate monthly invoicing statistics and annual industry trend reports.

• Create A&E Contract Management Guidelines, SOPs, templates, and forms to ensure consistency across contracts.

• Directly supervise Consultant Program Technicians and Consultant Analysts (contractual staff).

• Provide coaching, assign work, inspect work, conduct evaluations, and approve leave.

• Ensure adherence to COMAR and MDOT MTA procurement regulations.

• Serve as document control manager for A&E contracts.

• Coordinate with Legal and Procurement on contract modifications (adding/removing subs, adjusting allocations).

• Maintain the A&E Scope of Work ProjectWise library.

• Collaborate with internal departments, consultant firms, and modal administrations to exchange information, resolve issues, and support agency initiatives.

Examples of duties

Preferred Qualifications:

• Experience with COMAR and public-sector procurement.

• Experience developing SOPs, guidelines, and training materials.

• Strong analytical skills and experience with contract tracking/reporting tools.

• Supervisory experience.

• Excellent communication and coordination skills.

Qualifications

Valid Maryland State Driver’s License. “MD State Driver’s License”

Supplemental information

Managers should foster a positive safety culture by leading with integrity and establishing departmental safety practices and procedures for all employees. Managers should attend and participate in safety meetings and adhere to and enforce all safety rules, policies, regulations, and personal protective equipment requirements to support a safe and healthy working environment. Ensure employees are properly trained and provided with personal protective equipment to conduct their job functions in a safe manner. Report hazards, unsafe acts, near misses, injuries, and accidents immediately to the Office of Safety. Collaboratively work to mitigate reported hazards in a timely manner. Conduct safety risk assessments and/or job hazard analyses as needed.

To support a safe and healthy work environment, employees must refrain from willful violations of safety rules and procedures, reckless and negligent behavior, involvement in criminal activities, and the misuse of drugs or alcohol. Failure to adhere to this requirement may be subject to disciplinary action up to and including termination. May only perform work for which they have the appropriate safety training.

TO APPLY:
You must complete a Maryland Department of Transportation (MDOT) application (Form DTS-1) to be considered for this recruitment. Resumes may not be substituted for the application. Since the examination for this recruitment may be an evaluation and rating of the information you provide on your application, it is essential that the application is filled out completely and accurately, listing all relevant experience in detail and addressing the specific requirements shown above. Please include all relevant experience on your application. This includes, but is not limited to, full or part time, volunteer, military, acting capacity, or any other experience that is relevant to the position you are applying for within MDOT, one of the modal administrations, or the Authority.

NOTE: Applications not completely filled out will not be considered. The selected candidate will be subject to background and reference checks. Employees are subject to the State Substance Abuse Policy to include possible drug testing.

It is highly recommended that applications be completed and submitted online by registering at www.mdot.maryland.gov/employment Make sure you meet the minimum and selective qualifications and follow the instructions on MDOT's Online Employment Center website.

Applicants not applying online may obtain a DTS-1 Application form by calling (410) 767-3860 and mail to: MTA Office of Human Resources, 6 Saint Paul Street, 5th Floor, Baltimore, MD 21202. Applicants may also submit their application directly to the Office of Human Resources.

Applicants with degrees granted outside of the United States will be required to provide a written evaluation of education documentation by a credentialing organization such as: International Credential Evaluation (WES), https://www.wes.org/

MTA Does Not Discriminate Based On: Age, Ancestry, Color, Creed Gender Identity or Expression, Genetic Information, Marital Status, Mental or Physical Disability, National Origin, Race, Religious Affiliation, Belief or Opinion, Sex or Sexual Orientation.

The Maryland Department of Transportation is not sponsoring new employees in application of the H-1B Visa at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration and Reform Control Act of 1986. Federal regulations prohibit H1B Visa candidates from paying sponsorship fees; all sponsorship fees must be assumed by the potential employer.