Job Description

COFCO International is a global agri-business with a clear vision, strong values and a positive culture, focused on being a leader in the global grains, oilseeds and sugar supply chains. We provide the food the world needs in a responsible way. Headquartered in Geneva, Switzerland, we are ambitious, with the right structures and culture to meet the world's increasing and changing needs. With 12,000+ people in 35 countries, our global portfolio includes assets across the Americas, Europe, Africa, Middle East, and Asia-Pacific. We trade with over 50 nations, while providing farmers unique direct access to the growing Chinese market.

Job Purpose :

The Structuring and Documentation role is responsible for supporting the establishment, maintenance, and governance of corporate and transaction structures by ensuring all documentation, regulatory, compliance, and onboarding requirements are accurately managed and executed. The role acts as a critical coordination point between internal stakeholders, financial institutions, legal, compliance, and external counterparties, facilitating account openings, due diligence reviews, corporate governance activities, and transaction execution. Through effective management of corporate records, regulatory obligations, risk management processes, and strategic business initiatives, the role helps safeguard the organization's compliance framework, enable business growth, and support efficient execution of commercial and financing activities across multiple jurisdictions.

Key Responsibilities

Business Development & Projects

• Support structuring initiatives, including new transactions and amendments to existing structures.
• Participate in internal and external stakeholder discussions relating to transaction execution and business development activities.
• Review transactional and corporate documentation to ensure consistency with business, legal, and compliance requirements.
• Contribute to strategic, operational, and regulatory projects across the organization.
• Collaborate with cross-functional teams to drive successful implementation of business initiatives and process enhancements.

Corporate KYC & Regulatory Compliance

• Manage annual Know Your Customer (KYC) reviews for corporate entities across banking relationships.
• Coordinate the completion and submission of sanctions questionnaires and compliance-related certifications.
• Maintain and update bank signatory mandates, passport records, proof of address documentation, and authorized representative information.
• Oversee FATCA (W-8BEN) and Common Reporting Standard (CRS) self-certification requirements to ensure ongoing regulatory compliance.
• Administer Accredited Investor and Ultimate Beneficial Owner (UBO) declarations, including identification and verification of controlling persons.
• Respond to financial institutions' due diligence inquiries, including explanations relating to corporate structure, ownership, and financial performance.

Counterparty Onboarding & Account Opening

• Lead onboarding processes for new banking partners, financial institutions, and counterparties.
• Prepare, review, and coordinate completion of account opening documentation and supporting corporate records.
• Liaise with internal legal teams to clear account opening requirements and ensure documentation compliance.
• Manage execution of account opening forms, indemnities, representations, and other contractual documentation.
• Coordinate notarization, legalization, and certified true copy (CTC) arrangements for corporate documents when required.
• Provide organizational structure and UBO ownership explanations to support onboarding and due diligence processes.

Third-Party Due Diligence & Risk Management

• Conduct due diligence reviews for third-party corporate entities participating in transactions.
• Coordinate screenings through RDC, World-Check, and other compliance databases covering entities, directors, shareholders, and related parties.
• Review and facilitate capacity, litigation, bankruptcy, and adverse media clearances as part of onboarding and transaction approval processes.
• Prepare declarations and supporting documentation required by financial institutions for foreign exchange and derivative transactions.

Corporate Governance & Regulatory Filings

• Coordinate annual regulatory and compliance filings, and other jurisdiction-specific declarations.
• Liaise with internal and external stakeholders to complete non-permanent establishment (No PE) declarations and regulatory submissions.
• Manage renewals of commercial registrations, business licenses, and establishment cards for overseas entities.
• Maintain corporate records and ensure timely renewal of statutory and regulatory documentation.

Corporate Administration

• Manage office lease administration and coordinate with landlords, serviced office providers, and relevant stakeholders.
• Maintain corporate documentation repositories and ensure availability of current records for compliance and operational purposes.
• Support corporate secretarial and administrative requirements associated with entity maintenance and governance activities.

Education and Qualifications

Diploma and/or Degree in Business Administration, Finance, Banking, Accounting, Economics, Law, Corporate Governance, or a related discipline.

Experience

Experience in corporate structuring, treasury, banking documentation, corporate secretarial, compliance, legal documentation, or financial services operation.

Skills

• Excellent document management and attention to detail
• Strong stakeholder management and communication skills
• Ability to coordinate across legal, compliance, banking, and traders and distributors
• Project management and organizational capabilities
• Analytical and risk-assessment skills

COFCO International is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, age, national origin, disability status, protected veteran status or any other characteristic protected by law.

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