Job Description

Under the overall supervision of the Systems Support Officer in the Movements Systems Support, and the direct supervision of both the National Accounts Officer & the Senior Accounts Assistant in the Airline Invoice Settlement team; the Accounts Assistant will assist with the accounting for IOM Global Airlines ticket cost payables as per their assigned Airlines Assignment.

• Verify Proflight (PF) information in ATOMs is reconciled with the invoice information, passsenger names match along with the itenerary, fare and taxes amounts, invoice & credit note information.

• Check goods receipt status, invoice status (Not posted/Partially paid) and purchase order (PO) has a corresponding invoice.

• Detect, analyze, and monitor outstanding TORs and POs to assist in clearing a Project WBS by using monitoring tools from WAVE & ATOMs, and by cross referencing these with posting history, TOR information, and invoice documents on hand.

• Determine if outstanding TORs and POs pertain to unreceived invoices & credit notes by using analysis on WAVE information and invoice documents on hand.If no valid invoice exists - coordinate with ops staff if TOR should be voided.

• Clear invalid POs to assist in closing the Project WBS by performing manual clearing entries and by liaising with ATOMs Tech Support or with PRISM Central Support Team (PCST) for WBS extensions.

• Liaise with PO creater and the airlines incase of discrepancies (i.e., name mismatches, itinerary changes, partial payments, price differences to confirm the validity and correctness of the PO.
• Generate a daily report of cleared POs and action taken to submit to the National Accounts Officer and the Senior Account Assistant.

EDUCATION

• University degree in Accounting, Business Administration, Commerce/Finance or related field with minimum three (3) years of relevant working experience; or,
• High school degree/certificate with minimum five (5) years of relevant working experience.

EXPERIENCE

• Experience in accounting or bookkeeping, preferably in accounts payable.

• Experience in working for an international/multinational environment is preferred.

• Experience in the Airlines industry is an advantage, but not required.

SKILLS

• Knowledge of General Accounting & Accounts Payable accounting.

• Knowledge of accounting systems such as SAP or ORACLE.

• Proficiency in using MS Office Apps

Required Competencies

IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage Demonstrates willingness to take a stand on issues of importance.
• Empathy Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge Continuously seeks to learn, share knowledge and innovate.
• Accountability Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.
7. No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies