Job Description

The Rooming Medical Assistant (MA) plays a vital role in ensuring that patients are prepared for their visits and that the physician is fully supported during examinations and procedures. This role focuses on preparing the exam or procedure room, preparing the patient to be seen, fulfilling doctor's orders, and handling key administrative tasks such as scheduling surgeries, answering patient messages, and calling in prescriptions. The ideal candidate will be detail-oriented, organized, and skilled at providing exceptional patient care.

Key Responsibilities

• Prepare the exam room for patient visits, ensuring all necessary equipment and supplies are available.
• Escort patients to exam rooms and prepare them for their visit with the assigned physician.
• Ensure that all physician orders are fulfilled, including medication prescriptions and lab tests.
• Schedule surgeries and other medical procedures as directed by the physician.
• Answer patient messages promptly, ensuring clear communication and follow-up.
• Maintain patient confidentiality and adhere to HIPAA guidelines.
• Coordinate patient flow to optimize appointment schedules.
• Support the physician by preparing necessary patient information prior to the visit.
• Assist with any additional duties as assigned by the physician or office management team.
• Cross-train in other clinical positions within the practice.

Qualifications / Valued Skills

• High school diploma or equivalent.
• Certification as a Medical Assistant (CMA) or equivalent is preferred.
• Previous experience in an OBGYN or women's health setting is highly desirable.
• Strong knowledge of medical terminology, particularly in OB/GYN.
• Proficient with Electronic Health Records (EHR) systems and office scheduling software. EPIC experience is a plus.
• Excellent interpersonal and communication skills for patient interaction.
• Ability to maintain a professional and calm demeanor in a fast-paced environment.
• Strong organizational skills and attention to detail.
• CPR (Basic Life Support) certification preferred or willingness to obtain.
• Ability to multitask and prioritize efficiently in a busy clinical setting.

Commitment to patient confidentiality and adherence to HIPAA regulations

Essential Duties/Responsibilities:

As a Certified Medical Assistant, you’ll support both clinical and administrative tasks to keep our practice running smoothly. Your day-to-day will include:

• Patient Care & Clinical Support
• Greet and escort patients to exam rooms
• Take vitals, record medical histories, and prep patients for exams
• Assist with procedures like LEEP, colposcopies, IUD insertions, etc.
• Administer medications and perform injections as directed
• Collect lab specimens and prepare for testing
• Sterilize equipment and maintain clean exam rooms
• Support physicians during exams and procedures

Administrative Duties

• Schedule appointments and coordinate follow-ups
• Maintain accurate electronic medical records (Epic experience preferred)
• Help manage insurance forms, billing, and authorizations
• Communicate lab results and care instructions to patients
• Order and stock medical and office supplies

Requirements

Work Environment:

• Collaborative, fast-paced healthcare setting with a focus on patient care.
• Close working relationships with physicians requiring strong communication and teamwork.
• Regular patient interaction in a respectful and caring environment.
• Frequent use of medical equipment and Electronic Health Record (EHR) systems.
• Occasional exposure to medical hazards (e.g., blood, chemicals) in clinical areas

Physical Requirements:

• Ability to stand and walk for extended periods.
• Repetitive hand use for typing, charting, and assisting in procedures.
• Occasional bending, stooping, or crouching while working in exam rooms.
• Capability to perform tasks that require physical strength, such as lifting and moving

Equal Opportunity Employer: Atlanta Women’s Healthcare Specialists is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, military or veteran status, gender, color or national origin in its employment practices.

Atlanta Women’s Healthcare Specialists participates in E-Verify to verify the authorization to work within the United States and conducts pre-employment drug screening and background checks in accordance with federal and state laws and regulations.

COVID-19 vaccine required.