Job Description

Thank you for considering a career at Bon Secours!

Scheduled Weekly Hours:

24

Work Shift:

Days/Nights (United States of America)

Centralized Staffing & Scheduling Coordinator

Reports to:

# of Direct Reports:

Primary Function/General Purpose of Position

The Centralized Staffing & Scheduling Coordinator performs all scheduling, staffing, and timekeeping responsibilities for designated work areas within scope. Thisincludes creating and editing schedules to filling open shifts, timecard management, as well as mobilizing staff for daily needs that surfaceless than 24 hours before the start of a shift (cancellation, flexing, floating, and management of unplanned shift vacancies, as well as dailymaintenance of unit/department schedules). This role utilizes an electronic staffing system platform and requires strong communication withmultiple stakeholders and leaders.

Essential Job Functions

• Creates and edit schedules for nursing departments into the electronic scheduling system following all hospital policies,procedures, and guidelines. Assign specialty roles particular to each unit’s operational needs.

• Prepares accurate daily and/or shift work schedules, which reflect forecasted needs in collaboration with nurse managers.

• Approves or denies all schedule requests based on skill mix and needs of the unit, with communication to unit managers asappropriate

• Balances and publishes schedules at the end of the self-scheduling period to ensure all skill mixes are covered for unit efficiency;determine the vacancy rate for the various roles in the department and post incentive shifts in accordance with the incentivepolicy for the ministry.

• Adjusts schedule to accommodate needs through acquiringadditional personnel or reducing scheduled staff. Contactsavailable staff to best provide for unit care requirements utilizing available resources to fill open shifts.

• Within 24 hours of shift time,determines complex department staffing needs and arrangesappropriate coverage in thetechnology and communicate to the units.

• Receives sick call notifications and manages unplanned shift vacancies; evaluates market staffing as a whole system todetermine needs for recruiting associates for open shifts, leveraging technology to maximize inpatient resources with minimalfiscal impact to the hospital organization.

• Maintains daily maintenance of unit/department schedules within the electronic staffing system. Effectively communicatescritical or immediate staffing needs to nurse manager or their designee

• Approves or denies all timecard requests with attestations, with communication to unit managers as appropriate

• Prepares timecards for readiness for manager approval (Review and clean up exceptions)

• Maintains staffing related records, files, and reports. Distributes reports to appropriate leaders, as determined by manager.

• Assists with allocation of agency resources and other duties as assigned pertaining to contract labor.

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Licensing/Certification

None

Education

Associate degree in business, Data Management, or Related Field (preferred)

Work Experience

1 year experience with staffing & scheduling software (required)

Previous experience in a healthcare setting (preferred)

Training

None

Language

None

Skills

Hard/Tech/Clinical Skills

Computer skills to include Microsoft Office

Excellent written and verbal communication skills

Scheduling Software

Organization

Stakeholder engagement

Problem solving

Teamwork

Project Management

Soft/Interpersonal Skills:

Attention to detail

Acceptance of authority

Critical thinking

Communication with all levels of professionals

Teamwork

Conflict resolution

Active listening

Relationship building

Bon Secours is an equal opportunity employer.

As a Bon Secours associate, you’re part of a Mission that matters. We support your well-being – personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way.

What we offer

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)

• Medical, dental, vision, prescription coverage, HSA/FSA options, life insurances, mental health resources and discounts

• Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders

• Tuition assistance, professional development and continuing education support

Benefits may vary based on the market and employment status.

Department:

Resource Optimization Center (ROC) - Richmond

It is our policy to abide by all Federal and State laws, as well as, the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). Accordingly, all applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you’d like to view a copy of the affirmative action plan or policy statement for Mercy Health– Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employer, please email recruitment@mercy.com If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@mercy.com