Job Description

We are seeking a skilled and reliable Booking Coordinator to join our team. Booking Coordinators ensure timely and accurate project bookings to meet customer demands and ensure accurate internal financial reporting. The ideal candidate will have excellent communication skills, keen attention to detail, and the ability to manage multiple tasks efficiently.

KEY RESPONSIBILITIES

• Validate booking requests for project and change orders against contract and organizational details to ensure accurate booking. Collaborate with stakeholders to correct inaccuracies or obtain missing documentation

• Accurately book projects and change orders in the ERP, verifying project assignment, tax status, prevailing wage requirements, incentive pay, billing and payment terms, budget, and other required fields

• Process Certificates of Insurance Requests

• Upload new project documents

• Ensure proper documentation and communication to internal and external customers

• Facilitate new customer requests or modification as needed

• Other tasks related to central processing, as assigned

Required Qualifications

• High School Diploma or GED

• 2+ years of work experience in supporting organizational processes, contracts/bookings, or other business operations

Preferred Qualifications

• Strong attention to detail and organizational skills

• Strong verbal and written communication skills

• Ability to manage multiple competing priorities successfully

• Intermediate experience with Microsoft Office

• Experience salesforce, Microsoft Dynamics (MSD), CORA, SAP and Ariba experience

• Working knowledge of contracts

• HVAC or Construction industry experience

• Able to build strong relationships across functions