Job Description

& Purpose

The primary purpose of the Central Supply Coordinator is to provide assistance with ordering, stocking and ensuring par-levels with all supply functions as directed/instructed in accordance with established central supply related policies and procedures governing Byron Wellness communities as well with federal, state and local regulations.

Byron’s mission, vision, values communicate the things that drive us as an organization. All team members are expected to represent these aspects in their everyday lives. Our mission, vision, values are to be integrated into our daily interaction with co-workers, residents and any persons that may enter our facility.

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

Duties & Responsibilities

· Organize storage, issue and delivery of supplies and equipment in accordance with established policies and procedures.

· Develop methods for determining quantity of supplies and equipment required.

· Assist in preparing correspondence and claims concerning damaged merchandise, errors in shipment, etc., and return to vendor as required.

· Ensure various departments are properly charged with supplies they have received for cost allocation purposes.

· Ensure that supplies and equipment are properly maintained.

· Ensure inventory is updated as required, when receiving/issuing supplies and equipment.

· Ensure storage instructions are followed.

· Notify appropriate department when special orders have arrived.

· Meet with vendors as necessary.

· Collaborates with the nursing management to establish acceptable supply items and levels on the floors and for the supervisor’s access.

· Order, distribute and track tube feedings, supplies and equipment as ordered.

· Replace sharps boxes in tub room, med room lock boxes. Pick up filled sharps containers from med carts.

· Ensure that vendors provide appropriate material safety data sheets (SDSs) in accordance with current OSHA regulations and the facility’s policies and procedures.

· Agree not to disclose assigned user ID code and password for accessing resident/facility information and promptly report suspected or known violations of such disclosure to the Administrator.

· Agree not to disclose resident’s protected health information and promptly report suspected or known violations of such disclosure to the Administrator.

· Report any known or suspected unauthorized attempt to access facility’s information system.

· Maintain supply and storage rooms in a safe, clean and orderly condition.

· Ensure defective equipment is identified for maintenance repair as required in accordance with established policies and procedures.

Requirements

· Must possess, as a minimum, a high school diploma or similar.

· Ability to maintain confidentiality of all employee and resident care information.

· Read, write and communicate the English language.

· Must be able to read, write, speak, and understand the English language.

· Must possess the ability to make independent decisions when circumstances warrant such action in a timely fashion.

· Must be knowledgeable of supply practices, procedures, and guidelines.

· Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices.

· Must not pose a threat to the health or safety of other individuals in the workplace.