Job Description

The DeKalb County School District is seeking an experienced and professional Office Specialist to Deputy/Chief.

Salary Grade/Schedule Unified 119
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The material contained herein is subject to change. All open positions offered by the DeKalb County School District are subject to specific job requirements. The DeKalb County School District is an equal opportunity employer, and all hiring decisions are subject to federal, state, and local employment laws and regulations.

Title: Office Specialist to Deputy/Chief

Perform routine and non-routine tasks to support the daily operations and activities of the Deputy/Chief Officer. Coordinate and develop workflow processes and manage projects to ensure compliance with all relevant legislation and internal policies. Perform duties autonomously with limited supervision as a highly skilled individual contributor. Serve as a team lead or informal supervisor as required.

Essential Job Duties
• Facilitates project management and coordinates projects and events.
• Answers and directs telephone inquiries, responds to emails and handles other forms of communication.
• Prepares documents, including correspondence, reports, Board of Education meeting materials, presentations, invoices, memos, letters, and financial statements.
• Organizes the Chief Officer's calendar by scheduling appointments and coordinating with other departments to ensure cohesive support aligned with strategic plans.
• Proofreads and edits correspondence written by senior staff, drafts dictated responses and follows up as necessary.
• Distributes incoming memos, submissions, and reports appropriately, maintaining confidentiality.
• Conducts research for high-level administrative support tasks.
• Maintains departmental processes, policies, and procedures within DCSD guidelines and regularly monitors adherence to these standards.
• Schedules internal and external meetings with individuals and organizations while obtaining detailed information related to meeting requests.
• Performs clerical functions such as filing documents and managing databases.
• Provides insight on process improvements and successful outcomes and makes recommendations for solutions.
• Performs additional duties as assigned.

Qualifications
• Associate degree with a minimum of eight (8) years of relevant experience required
• If an Associate's degree is not held a High School Diploma with a minimum of 10 years of related experience may be considered.