Job Description

Central Office Clerk

The University of Southern Mississippi is currently accepting applications for the position of Central Office Clerk.

Position Details Location Hattiesburg

118 College Drive
Hattiesburg, Mississippi, 39406-0001
United States Division Residence Life Position Type Staff Employment Status Full Time Grant Funded No Salary Range 11.88 - 12.71 Pay Grade

N02

Posting Close Date August 3, 2026

Special Instructions to Applicants
Applicants must be currently authorized to work in the
United States on a full-time basis without the need for visa sponsorship. The
University will not sponsor applicants for work visas (e.g., H-1B).


Performs general clerical and administrative duties for the Department of Housing and Residence Life, including mail distribution, routing telephone calls, assisting customers, and billing support.

Primary Duties and Responsibilities

1. The candidate will
   perform general office duties, including answering phones, managing mail,
   and assisting visitors. They will also screen calls, respond to emails,
   and verify long-distance charges. Additionally, they will serve as a
   notary and provide proof of residency for students.
2. Responsible for ordering
   and auditing supplies for the department, including office supplies,
   forms, and technology equipment. They will use the university's purchasing
   card and reconcile all transactions in SoarFin, adhering to university
   purchasing policies.
3. Manage various
   administrative tasks related to student housing assignments, including
   reviewing room condition reports, verifying student information in
   PeopleSoft, adjusting student accounts, responding to student inquiries,
   and managing the list of non-enrolled students.
4. Assists students with the
   application, cancelation, self-assignment, work order and other processes.
5. Serves as department
   representative and provides all necessary information for census purposes.
6. Responsible for catering
   orders for Housing functions as requested. Responsible for making
   reservations of Housing and Residence Life common rooms, classrooms, and
   breezeway for student groups, faculty and staff partners. Assists in
   making travel arrangements for departmental staff including booking hotel
   rooms and flights as requested.
7. Performs additional
   duties as assigned.

• Proficiency in Microsoft Office Suite and ability to learn new software quickly..
• Attention to detail, accuracy, and the ability to prioritize tasks and meet deadlines are essential.
• The ideal candidate possesses excellent verbal and written communication skills, interacts effectively with diverse groups, collaborates seamlessly with team members, and handles confidential information with the utmost discretion.
• Highly organized, able to manage multiple tasks, and demonstrates flexibility, adaptability, initiative, and a willingness to work flexible hours, to include some nights and weekends for department or campus events.

About The University of Southern Mississippi
Since our founding in 1910, The University of Southern
Mississippi has remained dedicated to preparing
students for success. We deliver programs to more than 13,000 students
in Hattiesburg and Long Beach, at teaching and research sites across the
Mississippi Gulf Coast, as well as online. We
are a community-engaged Carnegie R1 university, earning distinction as one of
the nation's leading research institutions.

Southern Miss is known for pioneering work in
polymer science, ocean science, spectator sports safety and security, and bringing
language to children with communication disorders. We are also a national
leader in a broad range of disciplines, including cybersecurity, hydrography,
nutrition, aquaculture, kinesiology, and economic development, among others.

We produce graduates ready to enter
fields that are leading the way in emerging technologies through programs such
as computer engineering, information technology, and ocean engineering. We’re developing the next generation of
business leaders, while also responding to critical workforce shortages by
producing skilled professionals in education and nursing. With a tradition of
excellence in the arts, we are one of only 36 public institutions in the nation
accredited in four major areas of the arts. Home to the Golden Eagles, our
student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and
persistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu

The University of Southern Mississippi is an equal opportunity employer, and all qualified applicants will receive consideration for employment. EOE/VETS/DISABILITY.