Job Description

Posting number: R-13322

Department: Office of the Mayor

Job classification: DR-CDBG INTERNAL AUDITOR

Posting type: Open

Categories: Community Development, Audit

Summary

IMPORTANT: This is a non-civil service limited-term position.

Appointment may be made at any rate within the salary range from $6,221 to $8,855 per month at which appropriate qualified applicants can be recruited. Please attach your resume to your application.

Develops and implements plans, policies, and procedures for monitoring and evaluating compliance with applicable federal regulations, policies, guidelines, and participatory requirements for the Community Development Block Grant – Disaster Recovery (CDBG-DR) program; conducts audits of grant management operations to ensure compliance with program requirements; and performs other related duties as required.

Distinguishing Characteristics:

This class is distinguished by its responsibility to serve as a staff specialist to the Office of the Mayor responsible for the development and implementation of plans, policies, procedures, and the performance of complex audits of grant management and implementation processes to ensure compliance with federal regulations, policies, guidelines, and participatory requirements for the Community Development Block Grant – Disaster Recovery (CDBG-DR) program and other federal programs.

Examples of duties

The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.

• Develops and implements plans, policies, and procedures for monitoring and evaluating compliance with federal regulations, policies, guidelines, and participatory requirements for the CDBG-DR program and other federal programs;
• Plans, schedules, and conducts internal and onsite audits to ensure accurate implementation, compliance, use of funds, and grant reporting;
• Communicates identified concerns, deficiencies, findings, internal control weaknesses, questioned costs, suspected fraud, waste, abuse, conflicts of interest, and noncompliance issues to appropriate management in accordance with established reporting protocols, and coordinates monthly meetings with the CDBG Programs Officer and Program Managers for discussion and review of compliance, monitoring, and corrective action matters;
• Performs follow-up audits to check on the implementation of corrective action and assist departments with resolving issues that arise;
• Summarizes findings and prepares clear, concise, and timely audit summaries, compliance reviews, monitoring reports, risk assessments, corrective action recommendations, and supporting documentation necessary to support oversight and audit readiness;
• Develops, recommends, and implements changes to enhance the accuracy and efficiency of grant administration and management;
• Conducts studies and data gathering to prepare and maintain program evaluation and to develop short and long term plans for meeting compliance requirements;
• Conducts special studies and projects as requested;
• Prepares implementation plans and meets with contractors and County employees to review rules and regulations and establish standard operating procedures to ensure compliance with various program requirements;
• Meets with the Mayor and/or department heads to establish goals and objectives for the administration of the CDBG-DR program and other federal programs;
• Provides technical guidance to the Mayor, department heads, and assigned staff and provides policy interpretations, technical assistance, and recommendations to public and private agencies and the general public;
• May supervise lower level specialists;
• Keeps abreast of changes to existing or new federal, state, or County rules and regulations pertinent to CDBG-DR program requirements;
• Attends meetings related to grant administration and management matters;
• Supports the detection, prevention, identification, documentation, escalation, and resolution of fraud, waste, and abuse (FWA), questioned costs, internal control weaknesses, noncompliance issues, conflict of interest concerns, and other program integrity risks;
• Supports the development, implementation, evaluation, and continuous improvement of policies, procedures, internal control frameworks, conflict of interest safeguards, monitoring methodologies, and compliance practices associated with CDBG-DR administration;
• Identifies and supports training needs related to fraud, waste, and abuse prevention, financial management, procurement, conflict of interest compliance, monitoring, recordkeeping, internal controls, and other applicable CDBG-DR requirements;
• Assesses the adequacy of segregation of duties, oversight structures, quality assurance processes, reporting protocols, risk mitigation measures, ethics safeguards, and compliance controls throughout the grant lifecycle;
• Performs other related duties as assigned.

Qualifications

Training and Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with a bachelor’s degree in accounting, public or business administration, or a related field, and three (3) years of professional, administrative, or analytical experience, which shall have included applying for, monitoring, evaluating, auditing, and/or administering federal grants.

License Requirement: Possession of a valid motor vehicle driver's license (equivalent to State of Hawaii Type 3).

Knowledge of: Principles, practices, procedures, and techniques of grant management and auditing; practices, theories, techniques, and methodology of management and public administration; preparation and analysis of grant management reporting; records management; report writing; and standard office equipment and personal computers.

Ability to: Understand, interpret, and apply federal and state laws; evaluate effectiveness of grant administration practices, policies, and procedures; conduct complex independent audits; recognize and identify potential grant management problems; make recommendations to correct and resolve issues in accordance with policies and procedures; interpret laws, ordinances, and regulations and advise others in complying with applicable grant management requirements; prepare clear, concise, and effective oral and written reports; establish and maintain effective and cooperative working relationships with others; and operate computers and applicable software applications.

Health and Physical Condition:

Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping: Light