Job Description

Overview:
The Events Coordinator is responsible for assisting in the daily operations of our events and meeting space to ensure overall client satisfaction. This individual will report to the Director of Catering and Conference Services and handle all administrative duties as assigned by the Catering Department.
Responsibilities:
• Create BEO’s for ASC Events (Galas, Christmas parties, associate gatherings)
• Compiles and distributes weekly Resume Packet
• Organizes weekly CS Manager Go To Schedule
• Generates and distributes weekly Medallia pre pull report
• Coordinates weekly distribution of Post Con reports
• Create Bookings and Block Space for Tastings in FDC as needed
• Create Tasting Menu Cards as needed
• Coordinate Group Sales Contract Turnover process
• Produce Meal and Parking Vouchers
• Coordinates Transportation for clients
• Coordinates and produces information required for Preconvention meetings
• Inputs client amenities into Alice system
• Create restaurant reservations as needed
• Complete Expense Reports
• Break down file folders
• Create PO’s, Birchstreet orders, and Check Requests
• Support CSM’s with ICW bookings
• Create Diagrams as needed
• Initiate resume shells for CSMs
• Answer incoming telephone calls and respond to inquiries by determining client's needs and specifications for referral to the appropriate Manager.
• Send all information requested by Manager to clients.
• Maintain filing systems.
• Completing and distributing Banquet Event Orders and Group Resumes as needed.
• Maintain department inventory of office supplies.
• Establish rapport with clients and function as Manager’s liaison.
• Special projects as assigned by Department Manager.
• Setup requests with preferred vendors on behalf of managers and/or clients.
• Coordinate Select Rewards fulfillment requests
Qualifications:
• Must have working knowledge of Excel, Word, Outlook, Power Point
• Must be organized and detail oriented.
• Must be able to handle multiple tasks at one time.
• Previous hotel, catering, and Delphi experience preferred.