Job Description

Posting number: CASUAL

Department: University of Hawai'i at Manoa - CALL - Department of English

Job classification: CASUAL

Posting type: Open

Categories: Administrative Assistant

Summary

Title: Administrative and Fiscal Support Specialist (Casual)

Position Number: Casual Hire

Hiring Unit: College of Arts, Languages and Letters, Department of English

Location: Manoa

Date Posted: September 15, 2026

Closing Date: September 25, 2026

Salary: Minimum $26.69/hour

Full Time/Part Time: Up to 30 hours per week

Temporary/Permanent: Temporary

***Applicants seeking short-term or part-time work with the University of Hawai‘i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits provided to regular Board of Regents (BOR) and Civil Service employees (i.e. paid holidays/leave). Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

Duties and Responsibilities

• *Under the direction of the Department Chair, manages daily administrative, fiscal, and personnel operations to ensure seamless department functioning.
• *Oversees front office operations, serving as the primary intake point for visitors, mail, and departmental inquiries.
• *Coordinates travel, lodging, scheduling, and payment arrangements, including honoraria and reimbursements for visiting departmental guests and job applicants.
• *Serves as sub-coordinator for departmental parking permit requests.
• *Prepares and reviews fiscal, travel, procurement and personnel documents for compliance with applicable University of Hawaii (UH), UH Foundation (UHF), Research Corporation of the University of Hawaii (RCUH), state, federal, contract rules and regulations. Ensures accurate posting to accounts and resolves discrepancies with appropriate parties.
• *Develops and maintains an internal accounting system to track the Department’s encumbrances and expenditures to ensure spending is within approved budget allocations for all funding sources.
• *Manages UH, RCUH, and UH Foundation funds for the Department.
• *Manages the recruitment, hiring, and onboarding of student assistants via SECE; approves electronic timesheets and ensures compliance with student employment policies.
• *Manages departmental room access codes and serves as the primary point of contact for the security service provider
• Update information on the department website as needed.
• Other duties as assigned.
• Denotes essential functions

Minimum Qualifications

• Possession of a baccalaureate degree in Arts and Sciences, Business Administration or related field from an accredited college or university.
• Demonstrated initiative and ability to work independently.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Strong organization skills and attention to detail.
• Strong computer skills, including Microsoft Office, and Google suite.

Desirable Qualifications

• Familiarity with UH (Kuali, eTravel, etc.), RCUH, and/or UH Foundation Financial systems.
• Professional experience with responsibilities for administrative support.
• Experience working in an institution of higher education.
• Proficiency in spreadsheet applications.
• Experience with website management.

To Apply:

Please submit the following materials by email attachment to John Zuern, engchair@hawaii.edu.

1. A cover letter indicating how you satisfy the minimum and desirable qualifications
2. Current resume
3. Names of three (3) professional references (including phone number and e-mail addresses)
4. Official transcripts (copies acceptable for application, but if selected, originals required upon hire)

Inquiries: John Zuern, engchair@hawaii.edu

Examples of duties

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/