Support the people who shape learning and be the go-to for our casual academic community at Macquarie Business School.
• Salary Package: From $86,087 (HEW 5) per annum, plus 17% superannuation and annual leave loading
• Appointment Type: Full-time, fixed-term position until 2 June 2027
• Hybrid work options are possible
• Macquarie University, Wallumattagal Campus, North Ryde
Are you an experienced administrator who thrives on delivering exceptional service in a fast-paced environment? Do you enjoy being the person others turn to for answers, guidance, and practical support?
Macquarie Business School is looking for a Casual Academic Staff Administrator to play a vital role in supporting the employment experience of our casual academic community. From first contact through to onboarding, training, and ongoing administration, you'll ensure our casual academics feel informed, supported, and connected.
This is a role where your organisational skills, people focus, and attention to detail will make a genuine difference to the day-to-day experience of hundreds of teaching staff who contribute to our students' success.
About the Role
As the Casual Academic Staff Administrator, you will be the first point of contact for casual academic staff at Macquarie Business School on employment matters, providing timely and accurate support while escalating complex issues as needed. Your responsibilities will include:
Organising and delivering induction sessions for new casual academic staff on employment matters and internal systems.
Conducting training sessions to support casual academics in navigating university platforms and tools.
Administering surveys, maintaining compliance records in the database, and reporting outcomes to departments.
Maintaining internal communications in partnership with the Casual Academic Staff Coordinator.
Ensuring the accuracy and integrity of data within the casual academic staff database.
Coordinating recruitment activities as required by departments, including managing expressions of interest from prospective tutors and lecturers.
Providing administrative support for casual academic staff performance reviews.
Generating meaningful reports and data insights to support decision-making.
About Us
Macquarie Business School is a progressive and globally connected business school within Macquarie University, recognised for its strong industry engagement, innovative teaching, and impactful research. Located in the heart of Sydney’s innovation corridor, the school brings together leading academics, industry partners, and students to address real-world business challenges and deliver meaningful outcomes across business, government, and the wider community.
About You
You are a proactive, detail-oriented administrator who takes pride in delivering high-quality work and providing outstanding support. You bring a collaborative approach, strong communication skills, and the ability to manage competing priorities with ease. You're someone who sees opportunities to improve processes and has the initiative to make those improvements happen.
Essential Selection Criteria
Tertiary qualifications in a relevant field and/or relevant experience,
Experience providing administrative support and coordination within a complex environment, with the ability to work independently and take ownership of tasks from start to finish,
Time management and organisational skills with demonstrated ability to coordinate and deliver on competing deadlines, with attention to detail and pride in the quality of work delivered,
Strong customer service focus and ability to work and communicate effectively with a diverse range of stakeholders,
Experience in interpreting and providing information across a range of policies and procedures, and
Experience in identifying, developing and implementing administrative process improvement initiatives, with demonstrated initiative and accountability for outcomes.
How to Apply
To be considered for this role, please apply online with your CV and a cover letter that outlines how your experience aligns with the selection criteria (above).
Applications Close: Sunday 9 August2026 at 11:59 p.m. (AEST)
*** We reserve the right to progress or decline an application prior to the application closing date.
For enquiries, or a confidential conversation about the role please contact Frank Schoenig, Casual Academic Staff Coordinator - Macquarie Business School at frank.schoenig@mq.edu.au.
Pre-Employment Checks
Macquarie University cultivates a workplace defined by safety, ethical conduct, and strong integrity. Prior to completion of an offer of employment, preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.
Your employment is conditional upon the completion and maintenance of all role-required pre-employment or background checks in terms satisfactory to the University.
If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.
Applications Close:
09/08/2026 11:59 PM
A Place Where You Belong
At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework
Flexible Work
At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page.
