Job Description

Country Zimbabwe State HARARE City HARARE

Area

Zimbabwe

Workplace location HARARE-AUCKLAND RD(ZWE) Employer company TotalEnergies Marketing Zimbabwe (Private) Limited Domain Finance Type of contract N/A Experience Minimum 3 years

Context & Environment

PROCESSING CUSTOMER PAYMENTS

• Processing payments, issue receipts, and maintain a balanced cash register.
• Booking customer payments
• Maintaining and filing supporting documents ie SAP receipts, cash receipts & cash receipt vouchers.
• Performing daily reconciliation of cash receipts received, card payments processed and SAP postings recorded.
• Following up and clearing on unallocated deposits weekly for all banks.

MATCHING

• Matching cash guarantee accounts on a monthly basis.
• Obtaining and following up on balance confirmations and matching instructions for matching purposes.
• Compiling and sending matching instructions for Banks to Treasury on a weekly basis

POSTING OF JOURNALS

• Raising adjustments journals for any mis posted entries in banks mentioned above.
• Processing journals raised for adjustments in SAP timeously.
• Raising and processing approved write offs/on of small balances to maintain a clean debtor’s ledger every month.

TEMSI

• Processing of card fees
• Preparing and submitting integration file for posting.

REPORTING AND CONTROL

• Providing a report on customers credit balances and ensure credit balances above six months are cleared.

CUSTOMER SERVICE

• Responding to queries raised from both internal and external customers with regards to payments.

COMPLIANCE AND SECURITY

• Adhering to company cash-handling policies and procedures.
• Preventing losses by following security and fraud-prevention measures.
• Ensuring confidential customer information is protected.

Activities

PROCESSING CUSTOMER PAYMENTS

• Processing payments, issue receipts, and maintain a balanced cash register.
• Booking customer payments
• Maintaining and filing supporting documents i.e. SAP receipts, cash receipts & cash receipt vouchers.
• Performing daily reconciliation of cash receipts received, card payments processed and SAP postings recorded.
• Following up and clearing on unallocated deposits weekly for all banks mentioned above.

MATCHING

• Matching cash guarantee accounts on a monthly basis.
• Obtaining and following up on balance confirmations and matching instructions for matching purposes.
• Compiling and sending matching instructions for Banks to Treasury on a weekly basis

POSTING OF JOURNALS

• Raising adjustments journals for any mis posted entries in banks mentioned above.
• Processing journals raised for adjustments in SAP timeously.
• Raising and processing approved write offs/on of small balances to maintain a clean debtor’s ledger every month.

TEMSI

• Processing of card fees
• Preparing and submitting integration file for posting.

REPORTING AND CONTROL

• Providing a report on customers credit balances and ensure credit balances above six months are cleared.

CUSTOMER SERVICE

• Responding to queries raised from both internal and external customers with regards to payments.

COMPLIANCE AND SECURITY

• Adhering to company cash-handling policies and procedures.
• Preventing losses by following security and fraud-prevention measures.
• Ensuring confidential customer information is protected.

Candidate Profile

• A degree in Accounting / Finance or any related field.
• Minimum 2 to 3 years’ experience in a similar role
• Must be articulate, analytical, customer oriented, self-motivated, a team leader and able to work without supervision.
• Excellent communication skills (both oral and written).
• Honesty, integrity and attention to detail.

Additional Information

Scope

Responsible for Processing payment receipts for fuels, lubricants, and rentals (+/-4000 accounts)

HSE

Constantly comply with TZIM HSE policies and procedures

Integrity

Cascade Code of conduct and TotalEnergies compliances.

To work professionally & ethically with internal & external business stakeholders

TotalEnergies is a global multi-energy company that produces and markets energies: oil and biofuels, natural gas and green gases, renewables and electricity. Our more than 100,000 employees are committed to energy that is ever more affordable, more sustainable, more reliable and accessible to as many people as possible. Active in nearly 130 countries, TotalEnergies puts sustainable development in all its dimensions at the heart of its projects and operations to contribute to the well-being of people.