Job Description

McGuireWoods LLP has an opportunity for a Case Assistant to join our team. The Case Assistant provides support to paralegals and attorneys in the transactional Trademark group. A strong candidate for this position is highly organized, possesses excellent written and verbal communication skills, demonstrates a high degree of discretion, and is eager to learn and grow in a fast-paced, deadline-driven environment.

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

• Assist with managing the firm’s trademark portfolio by overseeing assigned client portfolios.
• Manage daily docketing responsibilities, ensuring all deadlines are accurately tracked, met, and proactively monitored in advance.
• Prepare electronic forms with the U.S. Patent and Trademark Office (USPTO), including applications, renewals, responses to office actions, assignments and other ownership updates.
• Correspond with foreign trademark counsel regarding trademark applications and registrations outside the United States
• Manage all correspondence electronically, ensuring timely responses and that no deadlines or critical actions are missed.
• Maintain high attention to detail while working in a fast-paced, deadline-driven environment.

Qualifications

• Bachelor’s degree and strong academic record.
• Excellent technical skills and experience with Microsoft Office Suite (Word, Excel, Power Point, etc.) is required.
• Strong attention to detail and organizational skills.
• Willingness and desire to work with and learn innovative technology platforms including WebTMS trademark docketing software and Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work.
• Experience in advertising a plus but not required.