Job Description

PURPOSE

The Carrier Billing AP Specialist is responsible for processing and validating carrier invoices accurately and on time. This role ensures compliance with company policies and contract terms, resolves routine billing discrepancies, and supports internal teams and external vendors to maintain billing accuracy and efficiency.
ESSENTIAL DUTIES & RESPONSIBILITIES
• Process carrier invoices in accordance with established timelines and procedures.
• Validate invoice data against contracts and shipment records to ensure accuracy.
• Identify and resolve routine billing discrepancies and escalate complex issues to the Supervisor.
• Communicate with carriers and internal departments to address invoice-related inquiries.
• Maintain accurate documentation and records for audit and compliance purposes.
• Assist in implementing process improvements and support system updates as directed.
• Ensure adherence to company policies, regulatory requirements, and contractual obligations.
• Perform other related duties as assigned.

REQUIRED KNOWLEDGE/SKILLS/ABILITIES
• Basic understanding of accounts payable and carrier billing processes.
• Ability to review and reconcile invoice data accurately.
• Familiarity with transportation contracts and freight billing standards preferred.
• Experience with ERP systems.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Excel and other Office tools.
• Effective communication skills for vendor and internal interactions.

QUALIFICATIONS:
• High school diploma or equivalent required; associate degree or higher preferred.
• Minimum of 1 year of experience in Accounts Payable or Carrier Billing, preferably in transportation or logistics.
• Strong analytical and problem-solving skills.
• Ability to work independently and follow established guidelines.
• Must maintain confidentiality and a professional corporate image.

PHYSICAL DEMANDS & WORK ENVIRONMENT
Work Environment: Job is typically performed in a general office environment.

Physical Requirements
NP Not Present
O Occasional (Up to 25% of time)
F Frequent (26%-74% of time)
C Constant (75% or more of time)