Site: Mass General Brigham Incorporated
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Reporting to the Senior Program Manager, Cardiothoracic Surgery, the Compliance & Education Specialist serves as the regulatory and accreditation leader for all Cardiothoracic Surgery education programs across Mass General Brigham (MGB), including the integrated Cardiothoracic Surgery Residency and associated fellowship and medical student programs. The Regulatory and Accreditation Specialist serves as a key technical, compliance, and systems resource for the combined training program. This role is responsible for managing the infrastructure and processes that support accreditation readiness, regulatory compliance, trainee onboarding and credentialing, and educational systems administration. The specialist oversees critical platforms such as ADS, New Innovations, ERAS, and NRMP, while also leading data reporting, analytics, faculty compliance tracking, site visit preparation, and recruitment support. In addition, the role helps ensure timely and accurate documentation, operational efficiency, and regulatory adherence across ACGME and non-ACGME educational programs, medical student rotations, observer programs, and visa-related processes.
Qualifications
Education
Bachelor’s degree required; Master’s degree preferred.
Required Qualifications
Experience in a healthcare or regulatory environment withdemonstratedeffectiveness in organizing and coordinating a detailed portfolio of activities 3-5 yearsrequired
In-depth knowledge of ACGME regulations, accreditation processes, and GME operations.
Experience with New Innovations, ERAS, NRMP, and credentialing systemsstronglypreferred.
Skills & Competencies
Strategic thinking withabilityto operationalize complex initiatives.
Exceptional communication, interpersonal, and relationship-building skills.
High-level organizational skills with the ability to manage multiple priorities.
Discretion, professionalism, and sound judgment in handling confidential matters.
Stronganalyticand problem-solving skills.
Proficiencyin Microsoft Office, New Innovations, Workday, and web platforms.
Additional Job Details (if applicable)
Credentialing: Obtain appropriate information from trainee; submit to CCO; update bi-weekly report with pending items; follow up on outstanding activities; communicate updates to leadership; communicate with trainee; track progress relative to start date
Offer letters: Create letter with Program Manager with appropriate details such as start/end dates, funding source, pay scale and moonlighting/call details and send to appropriate admin(s) for signature; send to trainee; submit fully executed document to Program Manager and trainee file
New Hire: Obtain appropriate information from trainee; submit to DOS; sign up for GME orientation, sign up for EPIC training
Licensing: Obtain appropriate information from trainee, submit to CCO; update annual trainee limited license spreadsheet; update bi-weekly report; track progress; communicate to leadership
Management of ADS, New Innovations, ERAS, NRMP, and related systems (anything in these systems is completely owned by this person)
Annual ADS Updates
Faculty Roster Maintenance
Curriculum Updates
Block Schedule Uploads
evaluation mapping
profile maintenance
rotation structure
faculty assignments (see below faculty compliance reporting)
report generation
Accreditation documentation and compliance tracking
Scholarly and Academic Productivity Tracking
Site visit documentation preparation and repository management
Duty hour, evaluation, case log, and milestone analytics
Milestone data compilation
Milestone form preparation
Milestone submission preparation
tracking milestone completion rates
Monitoring case log compliance
generating case log reports
identifying case log deficiencies
ACTS Case Log minimum tracking
Faculty Compliance Reporting (i.e. not just sending the report, but responsible for the dashboard creation, metric management, and requests to faculty)
Recruitment analytics and backend reporting
ERAS Backend setup
NRMP backend setup
ADS recruitment updates
program information maintenance
application export/report generation
compliance tracking
SOAP agreement tracking
match compliance timelines
applicant scoring compilation (database, management, score aggregation)
Owns: file exporting, generating reports
Maintenance of regulatory calendars, institutional agreements, and reporting systems
Preparation of data and reporting for CCC, PEC, and APE, and other educational meetings and reviews
Educational financial tracking and reporting as assigned
Tracking educational budget
maintaining reimbursement spreadsheets
Trainee educational stipend/allocation tracking
Additional Educational Programs
Responsibilities above additionally apply to the following
Non-ACGME Adult Cardiac & Thoracic Surgery Fellowship Programs
HMS medical student rotations in cardiac and thoracic surgery
Observer programs, non-employee onboarding, and external visitors
Serve as liaison to the International Office for visa-related processes for fellows and observers.
Remote Type
Hybrid
Work Location
123 Main Street
Scheduled Weekly Hours
40
Employee Type
Regular
Work Shift
Day (United States of America)
Pay Range
$63,648.00 - $90,750.40/Annual
Grade
6At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
EEO Statement:
0100 Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
Mass General Brigham is an integrated academic health care system, uniting great minds to solve the hardest problems in medicine for our communities and the world. Mass General Brigham connects a full continuum of care across a system of academic medical centers, community and specialty hospitals, a health insurance plan, physician networks, community health centers, home care, and long-term care services. Mass General Brigham is a nonprofit organization that is committed to patient care, research, teaching, and service to the community. In addition, Mass General Brigham is one of the nation’s leading biomedical research organizations and a principal teaching affiliate of Harvard Medical School.
