Title: Cardinal Time and Attendance / Transactions Manager DSP02587
State Role Title: Human Resource Manager II
Hiring Range: $108,150 to $138,105 Negotiable and Commensurate with Experience.
Pay Band: 6
Agency: Department of State Police
Location: North Chesterfield, Virginia
Agency Website: vsp.virginia.gov
Recruitment Type: General Public - G
Job Duties
About the Position:
The Virginia State Police (VSP) is seeking to hire a Cardinal Time and Attendance (T/A)/Transactions Manager in our Human Resources (HR) Division at our Administrative Headquarters in North Chesterfield, Virginia. The job duties for this position include but are not limited to:
• Serving as the Time and Attendance and Transactions Manager for VSP by managing and supervising daily operations related to employee time and absence management and transactions by collaborating with Agency internal and external partners to respond to inquiries and resolve issues.
• Ensuring standard operating procedures (SOPs) are updated and accurate.
• Providing instruction to the HR Analysts and field Time and Attendance Coordinators.
• Ensuring reports are processed timely and accurately.
• Ensuring the Payroll Service Bureau (PSB) issues are addressed by the established due dates.
• Ensuring compliance with all VSP guidelines, by reviewing transactions and identifying errors to determine efficiency and resolution.
• Ensuring all policies and procedures as they apply to the Department of Human Resource Management (DHRM) policy, Virginia Retirement System (VRS) requirements, PSB standards, and Cardinal system functionality.
• Problem-solving will be based on staff researching the specifics and applying knowledge of the applicable guidelines, policy, standards and system functionality.
About the Agency:
At the Virginia State Police, we are more than just a law enforcement organization — we’re a united team of problem‑solvers, protectors, and public servants shaping the future of the Commonwealth. Every role here strengthens our mission to preserve life, protect the vulnerable, and enhance safety while upholding civil liberties throughout Virginia.
When you join VSP, your skills create real impact across every community we serve. Our culture is built on being selfless, engaged, and aware, and we succeed through timely, purposeful action; clear communication; personal accountability; and continuous improvement — together.
We prioritize the readiness and well‑being of all our people, entrusting decision‑making to those closest to the challenge and supporting one another with kind, direct feedback that helps us grow. At VSP, you will find meaningful work, real opportunities for advancement, and a supportive culture grounded in service, purpose, and the belief that we are One Mission. One Team. One VSP.
If you’re ready to make a difference and be part of something larger than yourself, your next career starts here.
Minimum Qualifications
Knowledge of:
• Comprehensive knowledge of human resource management principles and practices with emphasis on timekeeping, payroll operations, workforce administration, and compliance.
• Considerable knowledge of managerial and supervisory practices, including performance management, coaching, staff development, and oversight of HR operational workflows.
• Considerable knowledge of training program development and delivery for timekeeping, payroll, and HR transactions.
• Knowledge of auditing standards and practices related to timesheets and HR transactions, including discrepancy identification and corrective action communication.
• Knowledge of the Cardinal HCM system or another payroll system that includes, timekeeping, absence management, HR transactions, workflow approvals, and reporting/queries.
Skill in:
• Strategic leadership, organizational analysis, and policy interpretation.
• Designing, implementing, and evaluating enterprise-level training programs for diverse HR and operational audiences.
• Developing and maintaining SOPs, workflow documentation, and communication plans.
• Analyzing data sets, identifying error trends, creating dashboards, and presenting recommendations that align with policy limits.
• Exceptional skill in Microsoft Office applications and data analysis (pivot tables, formulas, charts).
Ability to:
• Plan, organize, and oversee agency‑wide operations related to time and attendance systems, payroll reporting, leave administration, and HR transaction management.
• Supervise, coach, motivate, and evaluate staff to achieve performance goals and ensure consistent application of policies, procedures, and system functionality.
• Analyze complex timekeeping, payroll, and HR transaction data; identify discrepancies; and implement corrective and preventive actions.
• Develop, deliver, and maintain effective training programs that enhance user proficiency and improve accuracy in timekeeping and HR transaction activities.
• Communicate clearly and effectively, both verbally and in writing, with employees, supervisors, managers, and external partners to resolve issues and ensure compliance.
• Maintain, update, and enhance SOPs and desk manuals to support consistent operational practices and continuity of operations.
• Interpret statewide HR policies (DHRM, VRS, PSB) and apply them consistently across divisions to ensure compliance.
• Supervisory experience required, including assigning work, coaching, performance evaluation, and disciplinary action.
• Coursework or formal training in Human Resources, Public Administration, Business Administration, Organizational Development, or related fields.
• Experience overseeing a comprehensive HR management program, including records management.
• Experience in data auditing, analysis, and reconciliation.
• Experience in process mapping and SOP documentation.
• Ability to travel throughout the state as needed for training and stakeholder engagement.
• High school diploma or equivalent required.
Additional Considerations
• Preferred knowledge of statewide HR requirements, including DHRM policies, VRS regulations, and PSB payroll standards.
• Professional HR certifications (e.g., SHRM-CP, SHRM-SCP, PHR, SPHR) to demonstrate advanced HR competency preferred.
• Extensive experience with Cardinal HCM, including HR transactions and Time & Attendance/Absence Management functions preferred.
• Experience with Virginia Retirement System (VRS) VNAV systems preferred.
• Familiarity with Payroll Services Bureau (PSB) payroll processing standards preferred.
• Experience with Oracle Business Suite or Oracle products preferred.
• Experience in the administration and/or processing of state leave benefits required.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.
Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P. M. on August 24, 2026. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.
PageUp provides confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Talent Acquisition & Employee Relations Section of the Human Resources Division at professionalemployment@vsp.virginia.gov.
It is the policy of the Department of State Police (the Department) that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions.
This policy shall be adhered to in all aspects of Departmental employment practices. It does not permit the lowering of bona fide job requirements, performance criteria, or qualifications to give preference to any state employee or applicant for state employment based on the above prohibitions.
REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
The Commonwealth of Virginia is located in the South Atlantic region of the United States. It was the 10th state to be admitted to the Union on June 25, 1788. Home to approximately 8 million residents, Virginia is the 12th most populous state in the United States. The capital is Richmond, and its most populous city is Virginia Beach.
The narrative history of the Commonwealth of Virginia often begins with the founding of Jamestown in 1607, near what is now modern day Williamsburg, Virginia. Jamestown became the first permanent English settlement in the New World, and the Virginia General Assembly, established on July 30, 1619, is now recognized as the oldest legislative body in the western hemisphere. When Virginia became a royal colony in 1624, the robust tobacco trade that had been developing in Virginia helped establish the American colonies as a powerful economic force. During the American Revolution, Virginia witnessed the final surrender of British forces at Yorktown and later became known as the birthplace of many revolution-era figures and future American presidents, including George Washington and Thomas Jefferson. To date, 8 United States presidents have been born in Virginia, more than in any other state.
The modern government of Virginia is nearly identical in structure to the federal government, and is divided into 3 branches, these being the executive, legislative, and judiciary branches. The Virginia General Assembly is comprised of the 100-member House of Delegates and the 40-member Senate. A governor and lieutenant governor are elected every 4 years. Governors cannot be elected to or serve consecutive terms. Virginia’s judicial system consists of the Supreme Court of Virginia and the Court of Appeals of Virginia, the Circuit Courts, and the lower General District Courts and the Juvenile and Domestic Relations District Courts. Virginia has 13 electoral votes in presidential elections, and possesses 11 seats in the U.S. House of Representatives.
