Job Description

Posting number: 192653

Department: Department of Administration

Division: Division of Facilities Management and Property Services

Job classification: Program Manager II

Posting type: Open

Categories: Facility Management, Customer Service, Program Management

Summary

This posting is for internal candidates.

Capitol Complex Program Manager

The Department of Administration's (Admin) Division of Facilities Management and Property Services is seeking an experienced Capitol Complex Program Manager to join the team. Facilities Management (FM) maintains and operates approximately 53 buildings, which include the State House, Capitol Complex Office Buildings, the Governor’s Mansion and other buildings in the Columbia area. In this role you will direct the overall operation of Maintenance Teams as it relates to assigned buildings. You will be responsible for the administration, management, and supervision of teams whose primary mission is to preform preventive and corrective maintenance.

This position is onsite in Columbia, SC.

Responsibilities of Capitol Complex Program Manager:

• Manage and monitor work orders to ensure timely completion based on priority.
• Review SAP Plant Maintenance reports related to preventive and corrective maintenance, work order status, completion, and closure.
• Coordinate purchase requisitions, vendor invoices, goods receipts, to ensure that all procurements comply with applicable Admin policies and the SC Consolidated Procurement Code. Communicate regularly with all customers.
• Serve as the owner’s/customer’s representative for Permanent Improvement Projects, including planning, design, bidding, construction, and closeout to ensure that projects are completed on time and within established budget.
• Coordinate project activities with architects, engineers, contractors, maintenance teams, Facilities Management, and building occupants.
• Oversee daily operations, major expenditures, critical system repairs, and service request responses for assigned facilities.
• Coordinate with the Construction and Planning Manager for proposal and establishment of needed building construction projects at both the GS and PIP level.
• Develop, track, and report needed Permanent Improvement Projects for inclusion in the annual Comprehensive Permanent Improvement Plan (CPIP).
• Recommend long-range facility plans major projects, service improvements, and energy conservation measures.
• Ensure that warranties for major building assets and component systems are maintained and tracked.
• Lead and support staff through coaching, training, and performance development. Streamline workflows while implementing management policies and organizational initiatives. Foster a positive, team focused environment.

Examples of duties

• A bachelor's degree and relevant program management experience or 5 years' experience and knowledge of building maintenance and supervising teams of trade technicians.

Additional Requirements:

• Position may require employee to work evenings and weekends.
• Position requires routine driver duties.
• Position requires frequent stooping and/or bending.
• Position requires frequent lifting up to 35lbs.
• Position requires frequent stooping and /or bending.
• Position may be required to report to work during emergency situations and hazardous weather events.
• This position may require occasional extended hours, and the employee is subject to be on call, for limited periods of time (days or weeks), for duty, 24 hours a day / 7 days a week.
• Knowledge of state and federal laws, rules, and regulations pertaining to the corrective and preventive maintenance and management of state-owned buildings.
• Ability to manage multiple teams.
• Ability to utilize and monitor work order systems and processes to ensure efficient work order planning, creation, execution, completion and closure.
• Ability to analyze and provide reports.
• Strong communication and organizational skills.
• Working knowledge of the SC Consolidated Procurement Code.
• Experience with, and knowledge of SC Office of State Engineer and SC Executive Budget Office project requirements, processes and forms.
• Extensive knowledge of adopted building and related codes and laws.
• Knowledge of the principles and practices related to Construction Project Management.
• Demonstrated ability to communicate well with all stakeholders.
• Proficiency in MS Project.

Applicants indicating college credit or degree(s) on the application may bring a copy of college transcript to the interview. A copy of the transcript may also be uploaded as an attachment to the application, if required by the hiring department or if desired by the applicant. Please note that some areas of the Department may require an official, certified copy of the transcript prior to hiring or within a specific timeframe required by that area, after hiring. Failure to produce an official, certified transcript may result in not being hired or termination.

Supplemental information

The Department of Administration is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The South Carolina Department of Administration offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Clickherefor additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available(S.C. Deferred Compensation)
• Retirement benefit choices*
• State Retirement Plan(SCRS)
• State Optional Retirement Program(State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.