Role Responsibilities

The Capital Projects Reporting Coordinator supports the Capital Projects Delivery Division (CPDD) and the Schools Delivery and Partnerships (SD&P) division through accurate reporting of project information and tracking/ management of operational improvement projects. The incumbent works with various internal and external stakeholders to address issues, manages reporting workflows, and communicates project status and related information. The incumbent is responsible for updating the branch intranet site, developing and monitoring the branch operational plan, providing training and support to branch staff as it relates to communications processes and procedures, and researching and providing advice to senior management on strategies and measures. The incumbent plans and assists in facilitation of branch meetings, supporting the branch's continuous improvement framework, implementing improvement initiatives through CPDD, SD&P and coordinating updates of information systems.

The primary responsibilities for the Capital Projects Reporting Coordinator include, but are not limited to:

• Developing responses to non-project specific action requests and briefings as required.
• Providing branch input into the Ministry's Capital Plan, Annual Reports, Public Accounts, Committee of Supply, Session, and Budget documents.
• Collaborating with the department's business planning group to provide input and solicit feedback on goal congruency with department, division, and branch.
• Consulting with branch Directors and Executive Director on best practices to achieve goals and strategies recommended for implementation through the business plan.
• Coordinating and facilitating sessions with project managers, coordinators, and administrative staff to collect improvement ideas, solicit feedback on potential improvement projects and provide status updates on improvement projects underway.
• Leading working groups through the development and improvement of business processes.
• Tracking staff utilization and proposing resourcing strategies/opportunities with Project Directors to achieve operational goals.
• Other related duties as required.
  
  

The is provided for further details on this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Agility: Works in a changing environment and takes initiative to change: This position requires the ability to develop communication materials on complex topics to a variety of audiences.
• Drive for Results: Works to exceed goals and partner with others to achieve objectives: This position requires an understanding of planning, project management and process improvement practices.
• Develop Networks: Works on maintaining close relations with all stakeholders: The incumbent will need to have or develop a strong organizational awareness to understand how internal groups work together, and an awareness of the external environment to respond appropriately to requests for information.
• Build Collaborative Environments: Collaborates across functional areas and proactively addresses conflict: Often collaboration with other groups is required to ensure that messaging is provided that best meets the needs of the organization. This position will have to build consensus in a large group and will require an ability to resolve conflict.

Qualifications

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Required:

• University degree in Business, Economics, Public Administration or equivalent education and experience.
• PLUS Two (2) years of progressively responsible related experience.
• Knowledge of Microsoft SharePoint and strong Excel skills.
  
  

Equivalency: Related experience or education (e.g. related diploma) may be considered as an equivalency on a one-for-one basis.

Assets:

• Navigating the Contract Management System.
• Knowledge of Microsoft Dynamics.

Notes

These positions are 1 Permanent full-time and 1 Temporary, full-time roles with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm).

Location: Edmonton AB.

A written assessment may be administered along with interviews.

Applicants are advised to provide a cover letter and resume summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Working for the Alberta Public Service
• Public Service Pension Plan (PSPP)
• Alberta Public Service Benefit Information
• Professional learning and development
• Research Alberta Public Service Careers tool
• Positive workplace culture and work-life balance.