Job Description

Requisition No: 874842

Agency: Justice Administrative Commission

Working Title: CAPITAL COLLATERAL REGIONAL COUNSEL- OFFICE STAFF ASSISTANT - 21015705

Pay Plan: Capital Collateral

Position Number: 21015705

Salary: $42,500.00 plus DOE

Posting Closing Date: 05/26/2026

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Office Staff Assistant — Capital Collateral Regional Counsel, Northern Region

Position Number: 015705

Location: Tallahassee, Florida
Salary and Benefits: $42,500 (plus DOE) For benefit information available to State of Florida employees, visit: http://www.mybenefits.myflorida.com/

About the Role

The Office Staff Assistant is a key member of the CCRC-N team, providing essential administrative support so our attorneys and staff can focus on life-changing legal work. This is an excellent opportunity for someone who enjoys varied daily tasks and takes pride in keeping an office running smoothly.

What You’ll Do (Primary Responsibilities)

• Serve as the friendly first point of contact: answer incoming agency phone calls and greet visitors.
• Manage incoming and outgoing mail, shipments, and deliveries; perform routine opening and closing procedures.
• Scan, file, and maintain official documents and required workplace postings.
• Support travel logistics: prepare travel packets and travel vouchers, obtain and verify receipts, enter travel data into STMS, and reconcile SunPass transponder statements.
• Help maintain inventory: track and inspect supplies and equipment, process warranty claims, and assist with bi-annual inventory reporting and surplus/decommissioning.
• Assist with purchasing office materials and perform occasional local errands (post office, FedEx, etc.).
• Provide additional clerical support to the agency as needed.

Minimum Qualifications

• High school diploma or equivalent plus three years’ related experience, OR
• Bachelor’s degree from an accredited college or university.

Required Knowledge, Skills & Abilities

• Proficient with Microsoft Word and Excel (including pivot tables and merges).
• Adept using Google Suite (Gmail, Calendar, Drive, Docs).
• Experience with Box.com or similar cloud file systems.
• Familiarity with STMS (Statewide Travel Management System) is preferred or the ability to learn quickly.

Why Join Us

• Work that matters: support attorneys and staff who provide vital legal services in the public interest.
• Steady, professional environment with on-the-job variety and opportunities to build practical administrative skills.
• State of Florida employee benefits and a workplace committed to equal opportunity and reasonable accommodations.

Important Employer Information

The State of Florida is an Equal Opportunity/Affirmative Action Employer and does not tolerate discrimination or violence. Candidates requiring reasonable accommodations under the Americans with Disabilities Act should notify the hiring authority and/or People First Service Center (1-866-663-4735) in advance. The State of Florida supports a Drug-Free workplace; employees are subject to reasonable suspicion drug testing under Section 112.0455, F.S.

How to Apply

Please submit a concise resume that highlights relevant administrative experience and your proficiency with Excel and the listed systems. In your cover note or email, briefly describe one example of how you’ve managed office logistics (travel, inventory, or mail/shipping) and the systems you used.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.