Job Description

Job Summary

To assist the team in project/research/documentation activities and complete the assigned task and trainings effectively.

Job Title: Documentation ControllerJob Location: CoimbatoreDegree: Engineering degree with Mechanical Engineering preferableWork: 100% work from officePreference: Coimbatore local or nearby locations preferred.Job Role : Document ControllerBand : E1.1 or E1.2Location : CoimbatoreRequired skillsDiploma in Mechanical engineering / UG degree in Science or Commerce.Work experience 3 years up to 8 yearsExperience in Oil & Gas Industries (any product)Work experience as a Document Controller or similar role in EPCKnowledge of Electronic Document Management Systems (SharePoint, EDMS, Aconex, Alfresco)Maintain and manage all project documents (engineering, quality, manufacturing, and commercial)Basic understanding & knowledge in technical documents like GAD, Spec. sheet, Data sheets etc.,Familiarity with project management tools and techniqueHands-on experience with MS Office tools includes excelBasic SAP knowledgeGood interpersonal skillsAble to work in shiftsCompulsory Work from office Job Responsibilities – Document ControllerMaintain, organize, and manage all project/business documents (hard copy and electronic).Ensure proper filing, indexing, and retrieval of documents for easy access.Review VDRL (Vendor Data Requirement List) and prepare document submission plansTrack and control document revisions, ensuring all stakeholders use the latest approved versions.Maintain document logs and registers to monitor status and updates.Verify documents for completeness, accuracy, and compliance with company standards.Ensure documents follow naming conventions, formatting guidelines, and approval workflows.Manage document control systems/tools (e.g., SharePoint, EDMS, Aconex, Alfresco etc.).Ensure data integrity, security, and backup of all records.Coordinate with multiple stake holders for document submissions and approvals.Track document progress and follow up on pending approvals.Compile and submit final document packages (Vendor Data Books / MDR).Suggest improvements in document control procedures to enhance efficiency and compliance.

Key Responsibilities

1. Assist The Team In Various Project Tasks, Such As Data Collection, Analysis, And Documentation, As Directed By Supervisors.
2. Conduct Research On Assigned Topics, Compile Relevant Information, And Present Findings In A Clear And Concise Manner To Support Team Projects.
3. Help Create, Organize, And Update Documentation, Reports, And Presentations As Needed For Team Activities And Projects.
4. Complete Assigned Training Modules And Actively Participate In Workshops, Improving Relevant Skills And Knowledge.
5. Take Responsibility For Completing Assigned Tasks On Time, Following Project Guidelines, And Seeking Help Or Clarification As Needed.
6. Review Completed Work For Accuracy, Adhering To Quality Standards Set By The Team.
7. Work Closely With Team Members, Attending Meetings And Contributing Ideas, And Maintain Clear Communication For Successful Project Completion.

Skill Requirements

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Other Requirements

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