Job Description

About Menlo Church

Founded in 1873, Menlo Church has a rich history of serving the spiritual needs of our community and is a vibrant spiritual and social center in Menlo Park. Our journey has led us to expand across the Bay Area, with campuses in San Mateo, Mountain View, San Jose, and Saratoga.

Menlo’s mission is to bring hope to everyone by living out our identity in Christ every day. As we navigate the unique challenges of today’s culture, we are committed to being an endearing gospel presence in a region where many are skeptical. With a talented & dedicated staff, we envision a Bay Area that awakens to the freedom found in Christ, through meaningful and practical support.

Join us as we strive to equip our community to bring the gospel into every aspect of life. Together, we can make a lasting impact in the Bay Area and beyond.

POSITION SUMMARY

A Campus Administrator at Menlo Church is a pivotal role, serving as the primary point of contact for inquiries, delivering exceptional customer service, and connecting individuals with the appropriate staff. This position is responsible for managing key administrative and office functions, including overseeing general administrative duties and ensuring the efficient supply and logistical support for the campus & your Campus Pastor. Furthermore, the role involves recruiting, equipping, and mentoring volunteers, recognizing their unique gifts. We seek a candidate who excels in balancing a task-oriented approach with strong interpersonal skills, fostering positive relationships, and actively working to make each campus warm and welcoming. The Campus Administrator embodies our commitment to community engagement in person, over the phone, and via email.

ESSENTIAL FUNCTIONS

• Recruit and equip volunteers for ministry roles within the church, recognizing their unique talents and gifts. Mentor and coach them through the volunteer pipeline, providing support through one-on-one and group interactions.
• Perform general administrative duties, including answering phones, managing correspondence, ordering supplies, filing documents, maintaining rooms and coordinating calendars.
• Act as the primary liaison between the Campus and Central Team, responsible for writing and editing communication materials for the Campus team, including newsletters and creative content
• Participate in regular meetings with other Campus Administrators, collaborate on projects, share best practices, and provide mutual support.
• Assist with coordinating & planning campus events and services that serve our local neighborhood.
• Assist the Campus Pastor with a variety of administrative tasks, such as managing calendars, scheduling meetings & interviews, budgeting, processing invoices, and routing requests to the appropriate contacts.
• Oversee the purchasing and restocking of supplies.
• Ensure that church data systems are current and accurate, serving as a primary resource for Campus staff regarding PCO usage, support & workflows.
• Manage multiple projects simultaneously, prioritize tasks effectively, and meet deadlines consistently.
• Foster positive working relationships by actively embodying and championing our staff values of teamwork, humility, hope, and resilience.
• Take on additional duties and special projects as assigned.

QUALIFICATIONS

Required Education and Experience

• High school diploma or equivalent work experience in administrative field

Preferred Education and Experience

• Demonstrated administrative experience, preferably in a church or nonprofit organization.
• Strong organizational skills with the ability to manage multiple projects, prioritize effectively, and meet deadlines.
• Excellent written and verbal communication skills with attention to clarity, tone, and detail.
• Highly proficient in Google Workspace; experience with Asana/MailChimp/PCO preferred
• Experience coordinating events, schedules, or logistics.
• Ability to handle confidential information with discretion and professionalism.
• Strong interpersonal skills with the ability to build positive relationships across teams and with congregants.
• Self-motivated, dependable, and proactive in identifying needs and solving problems.
• Demonstrated alignment with the mission, values, and beliefs of Menlo Church
• Committed to modeling humility, hope, resilience, and teamwork in a collaborative ministry environment.

Physical Demands

• Stand or sit for prolonged amounts of time
• Ability to lift supplies & equipment, approximately 20lbs
• Walk, bend, twist, navigate stairs, and kneel
• Hand/Eye dexterity to operate computer and office equipment

Work Conditions

• This job typically operates in a professional office or church setting with standard office equipment such as computers, printers, filing cabinets, and telephones.
• This position will typically work Sunday-Thursday, with Friday or Saturday as needed
• This role is Part Time Onsite at a Menlo Church Campus, specific work hours will be set by your manager.

Menlo Church Spiritual Requirements

• Live out their personal relationship with Jesus Christ by growing more in His likeness, eager to share and see others come to know true hope.
• Demonstrate active engagement as a member of Menlo Church by: Regularly attending and inviting others to services, connecting in community through groups, volunteering in a ministry, and committing to giving to the mission and vision of Menlo Church.
• Holds themself and others accountable to live and love others with integrity and diligence in light of their identity in Christ.
• Hold compatible theological beliefs in alignment with the essential tenets of ECO, as outlined on their website (https://eco-pres.org/).

The position described in this posting represents that a staff member must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform their essential functions. All offers for employment with Menlo Church are contingent upon the candidate having successfully completed the required background checks.