Job Description

Deadline Date: Monday 1 June 2026

Requirement: Senior Administrative Assistant

Location: Lughezzano, IT

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 836

Required Start Date: 7 July 2026

End Contract Date: 31 December 2026

Required Security Clearance: NATO SECRET

Duties & Role:

The incumbent's duties are:

• Assist the Chief Administrative Assistant in all administrative activities at the site.
• Support the development of new or improved station internal administrative processes.
• Liaise, as directed, with other central administrative departments of the Agency, to include NIMSC HRPMO, SATCOM Business Unit Principal Assistant, CPO, Finance, Travel, training, etc.
• Take all necessary actions to ensure that adequate administrative bedding and other domestic supplies are available.
• Support all personnel in all administrative activities, namely HR, Finance, travel, training, etc.
• Perform administrative and clerical duties as required, including: keep a registry of all incoming and outgoing correspondence; keep a registry of all leave periods, sick leaves; prepare all the required documents (TDY, transportation requests).
• Carry out other duties as directed.

Requirements

Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Higher Secondary education and completed higher vocational training leading to a formal technical or professional certification with 1 years post related experience, or a Secondary education and completed advanced vocational training leading to a professional qualification or professional accreditation with 3 years post related experience.
• At least 2 years' experience in Administration duties.
• Significant experience of complete MS Office package
• Must possess a driving license

Language Requirements:

• English SLP 2222 (Listening, Speaking, Reading and Writing)
• The HQ's host nation language is required.

NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English.