Job Description

Deadline Date: Monday 1 June 2026

Requirement: Business Assistant (RMPO)

Location: Brussels, BE

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 836

Required Start Date: 6 July 2026

End Contract Date: 31 December 2026

Required Security Clearance: NATO SECRET

Duties & Role:

The Business Assistant (RPMO) provides support to the RPM office across areas ranging from workforce planning, budget tracking, business planning and execution, specifically:

• Provides administrative services to project boards, project teams and review meetings;
• Supports managers and teams in resourcing and recruitment activities;
• Uses recommended tools for planning, scheduling and tracking resourcing activity;
• Implements the organization's budget cycle and process;
• Participates in developing and monitoring a budget for a specific work group or department;
• Monitors and analyses budget and project execution variances and patterns;
• Prepares monthly reporting and conducts data analysis for quarterly reporting;
• Performs the Learning Officer role supporting the staff on the full lifecycle of training requests and manages training funding;
• Maintains and develops PowerBI Dashboards.

Requirements

Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Min. 3 years' work experience by title in administrative and coordination functions; such as financial management, resources and/or project management.
• Training certification and Expert User experience on MS Office tools;
• Experience with Oracle project Model, preferably within NCIA.
• PowerBI certification and/or proven expert knowledge of tool. To be able to demonstrate that user can develop PowerBI dashboards and maintaining underlying data source.
• Expert knowledge of Sharepoint. To be able to demonstrate that user can manage, design and secure site content by leveraging advanced features like metadata, web parts, and version control.
• Expert user knowledge of ServiceNow.