Deadline Date: Wednesday 3 June 2026
Requirement Title: Administrative Assistant (DCSU Front Office)
Location: Mons, Belgium
Full time on-site: Yes
Total Scope of the request (hours): 975
Required Start Date: 9 July 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO Secret
Specific Working Conditions: n/a
Duties and Role
Business administration
• Manages the delivery of business administration services.
• Manages time and diary for individual senior managers and leadership teams.
• Filters and prioritises meeting requests.
• Handles sensitive, confidential information.
• Ensures managers have the information and resources needed to support ongoing processes and changes in processes.
Calendaring
• Creates multi-level and repeating tasks for self and others.
• Manages multiple calendars using features such as 'show through' and adding tabs.
• Helps others understand the wide range of functions available with calendaring software.
• Adds notes, attachments or reminders to tasks or appointments for self and others.
• Prints using varied and complex setup, designs and page combinations.
• Compares and contrasts functionality among different releases.
Desktop Tools
• Consults others on the use and interconnectivity of the tools.
• Participates in some advanced functions of at least one product.
• Participates in evaluation of new office support tools.
• Determines which office products can interact and how to share data.
• Performs first-level problem resolution tasks.
• Works with all kinds of office support software to finish complex tasks.
Office Administration
• Organizes and coordinates large meetings and conferences.
• Contributes to office administration improvements and best practices.
• Consults on a full spectrum of enterprise office administration activities.
• Designs office administration functions and workflow.
• Monitors industry and marketplace trends and directions for office administration.
• Monitors effectiveness of support staff; recommends improvements.
General Computer Competencies
• Manipulates files within different folders, directories, partitions, drives, etc.
• Conducts the use of keyboard and pointing devices such as a mouse or a track ball.
• Opens, closes, sizes and moves windows on a desktop.
• Performs basic file management tasks like open, close, name, save, print.
• Uses menus, toolbars, buttons and other basic GUI (graphic user interface) applications.
E-Mail Software
• Selects appropriate e-mail functions such as in-box, mail sent, drafts, trash, etc., to retrieve and store mail.
• Follows proper procedures and conventions to retrieve, create, send and store mail in accordance with organizational regulations.
• Performs basic editing functions such as copy, paste, find and replace.
• Explains the use of features including address books, distribution lists, and bulletin boards.
• Uses all basic mail handling features such as reply, forward and carbon copy(cc).
Requirements
Education:
Higher vocational training in a relevant discipline with 3-years post related experience. Or a secondary educational qualification with 5-years post-related experience.
Experience:
EMW was founded in 1995 by engineers and managers who formerly held senior positions in well known telecommunications and information technology companies to pursue their vision for this new company.
Our core business is providing information and communication technology services in the areas of planning, engineering and implementation; project and program management; systems integration; operations and maintenance; and training. Our competencies range over all aspects of inside and outside plant; feeder, access and inter-office networks; switching, transmission, multiplexing and data communications equipment; network management, operations support, and asset management systems; information assurance; web enabling; applications software; and beyond. While staying abreast of today’s technologies, we keep a watchful eye on technology trends, and are very serious about future-proofing our solutions.
We play in the global marketplace, and are proud to serve a wide spectrum of distinguished clients from defense and government agencies, as well as commercial enterprise. Our watchwords are competency, innovation, integrity, and—above all—respect and care for the customer.
