Job Description

Buying & Allocation Administrator

Help us unlock value from surplus stock and create real social impact

About us:

At Company Shop Group (part of Biffa), we’re transforming the way surplus is valued and unlocking its full potential.

As the UK’s largest commercial redistributor of surplus food and household products, we partner with some of the biggest names across retail, manufacturing, food service and logistics creating value from stock that might otherwise go to waste.

But we’re more than redistribution.

Through our Company Shop stores and our award-winning social enterprise Community Shop, we’re building stronger individuals, more confident communities, and a more sustainable future.

We’re proud to be a business that delivers commercial success and meaningful social impact, a good business doing good.

We believe good surplus products should never go to waste and as a Buying & Allocation Administrator, you’ll play a key role in supporting our Buying, Merchandising, and Commercial teams to ensure surplus stock is managed efficiently across our retail estate.

This is an exciting opportunity for a highly organised and commercially minded administrator who enjoys working in a fast-paced retail environment, analysing data, coordinating stock movement, and collaborating across multiple teams. Your work will directly support our mission of reducing waste while helping Community Shop members access deeply discounted food and life-changing programmes.

This role includes weekend buying support, with flexible working across three weekdays to provide full operational coverage.

What you’ll be doing:

Supplier & Product Administration

• Liaising with transactional suppliers at weekends to agree stock offers and confirm availability.
• Coordinating with Transport teams to arrange stock bookings and collections.
• Creating accurate purchase orders and allocation documentation to support efficient stock flow.
• Maintaining product hierarchy information and ensuring products adhere to pricing principles.

Stock Allocation & Distribution

• Managing the allocation of surplus stock across Company Shop stores and Community Shop locations.
• Monitoring stock levels and adjusting allocations to optimise sales, availability, and waste reduction.
• Working closely with Supply Chain, Transport, Operations, and Technical teams to ensure timely movement of products.
• Supporting the development and continuous improvement of allocation processes and strategies.
• Identifying opportunities to improve efficiency and reduce operational costs.

Data & Performance Insight

• Using daily and weekly sales reports to support allocation and pricing decisions.
• Analysing performance data to ensure stock is placed in the right location at the right price.
• Supporting commercial decision-making through accurate reporting and insight.

General Administration

• Providing administrative support to commercial teams.
• Completing ad hoc administrative duties to support smooth day-to-day operations.

Requirements

What we’re looking for

We’re looking for someone who is highly organised, detail-focused, and confident working across multiple teams in a busy retail or commercial environment.

Essential skills and experience

• Previous experience in a Commercial Allocator, Buying Administrator, Merchandising Administrator, or similar retail support role.
• Strong organisational skills with excellent attention to detail.
• Excellent communication and interpersonal skills.
• Ability to analyse data and make informed, data-driven decisions.
• Good knowledge of inventory management systems and Microsoft Excel.
• Strong problem-solving skills and the ability to work under pressure.
• A passion for sustainability and reducing waste.

Benefits

Why you’ll love Company Shop Group;

• Free membership to Company Shop for you and 10 x nominees.
• Contributory pension scheme.
• Annual Flu Injections, High Street and Leisure discounts and on-site Parking.
• Subsidised staff Canteen, Free Tea & Coffee, and Free Fruit Friday
• Employee Assistance Programme – Grocery Aid.
• Eligible for Costco membership and Cycle 2 Work scheme.
• Life assurance benefit

Location

• Head Office, Tankersley, S75 3DH

Salary

• £29,801 per annum prorated over 24 hours £17,881 per annum

Hours

• This role is 24 hours and includes weekend buying support of 6 hours across 2 days with 3x 8 hour days flexible across the week (Mon-Fri), to ensure full service coverage and business continuity.
• This will be a hybrid role with minimum of 2 days in the office Mon-Fri.

Why join us?

• Be part of a purpose-driven organisation making a genuine social and environmental impact.
• Work within a collaborative and supportive commercial team.
• Develop your skills in buying, merchandising, allocation, and supply chain operations.
• Play a direct role in reducing waste and supporting local communities.

Apply now

If you’re organised, commercially aware, and passionate about making a difference through smarter stock management, we’d love to hear from you.