Job Description

We’re an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!

The Buyer’s Assistant will be responsible for these core areas of focus:

Key responsibilities

Some of the responsibilities of the Buyer’s Assistant will include but are not limited to:

Buying & Purchase Order Administration

• Raise and maintain purchase orders in MYOB/SAP in line with Buyer instructions and forecasts
• Ensure PO accuracy across cost price, quantities, delivery dates, and freight terms
• Track PO confirmations, delivery schedules, and changes with suppliers
• Follow up overdue confirmations, ETDs, and inbound deliveries
• Maintain clear audit trails for PO changes and approvals

Supplier & Sample Coordination

• Act as a day-to-day contact point for suppliers on administrative matters
• Coordinate product samples for range reviews, marketing, and content creation
• Track sample requests, arrivals, and internal distribution
• Support supplier onboarding documentation and compliance requirements
• Assist Buyers in maintaining organised supplier records and communications

Range, Pricing & Promotion Support

• Assist Buyers with range review preparation and documentation
• Support pricing updates, promotional set-ups, and cost changes
• Coordinate timelines between Buying, Marketing, and eCommerce for promotions and launches
• Maintain promotional trackers and ensure execution aligns with agreed plans
• Assist in post-promo reviews and data collection

Reporting & Operational Support

• Prepare and maintain buying trackers (POs, deliveries, samples, pricing changes)
• Support Buyers with sales, stock, and performance reports
• Assist with forecasting inputs and data validation
• Maintain accurate records to support financial reconciliation and audits
• Contribute to continuous improvement of buying processes and SOPs

How success is defined

Success in the Buyers’ Assistant role is defined by:

• Purchase orders raised accurately and on time
• High data accuracy across product, pricing, and supplier records
• Strong follow-up discipline with suppliers and internal teams
• Buyers able to focus on commercial decisions due to strong admin support
• Reduced errors, delays, and rework across buying operations

Join the A-Team and experience the A-Life!