Job Description

Reporting to a Purchasing Supervisor or Manager, the Buyer III works independently and is responsible for the proposal and/or procurement of a wide variety of commodities and/or services.

Responsibilities

• Proposals:
• Assists leadership in assignment of Bill of Material (BOM) assignments; quickly identifies missing pertinent information and may provide details in shared file.
• Receives high-dollar or difficult BOM for review; identifies missing BOM information and works with departments and program managers for clarification; creates a Request for Quote (RFQ) form; contacts vendors for quote information; follow up on quote requests; prepares completed proposal packet for review by team lead or manager
• Composes Memorandum of Price Reasonableness (MPR) as required
• Requests email clarification from vendor for backup data; may override vendor selection
• Processes the proposal packet per departmental procedures; continue to revalidate the proposals until win/loss
• Serves as a reference for other buyers during the proposal phase; provides assignment support
• Procurement:
• Receives Purchase Requisition list (PR) and prioritizes per program needs; verifies pricing and delivery is current; applies purchase order (PO); verifies and enters any missing information in Costpoint; ensures debarment certifications are received
• Creates electronic folder for review and approval of all purchase orders up to $30,000 with competition; (signing authority requires validation of competency and management approval)
• Meets with the Program Manager to review program part, delivery or other PR discrepancies; receives PM approval prior to proceeding with Purchase Order (PO) placement; completes a part number change request form for approval
• Determines if sole source or justification is needed and method to execute PR
• Creates a Memorandum of Price Reasonableness (MPR); assist other buyers in the creation of the MPR
• Reviews, implements and ensures QA257 form is saved in the electronic file
• Addresses rejected PRs; works with planner to requote PR
• Submits PO to vendor for acceptance; cancels PO if required
• Serves as a reference for other buyers during the procurement phase; provides assignment support
• May serve as a Strategic Buyer for Program oversight; may attend program meetings and line walks
• Identifies best source parts and services; creates pricing history to select vendors such as the MPR, market research analysis and supports other buyers with PR research; determines cost saving measures or proposes bulk pricing initiatives
• Utilizes the Approved Vendor List; establishes and develops vendor relationships; identifies and suggests new vendors; may initiate process for new vendor approval; follows vendor chain for desired execution or in response to vendor issues; notifies leadership of poor performing vendors
• Utilizes system generated reports for quotation data, backup justification, work assignments and PO past due dates; generates reports for team performance metrics; uses reporting for program analysis
• Communicates effectively; ensures system notes are provided; responds to facility inquiries and issues to support the purchasing process; provides proactive feedback to leadership and program management
• Provides team training
• Utilizes the FAR and DFARS daily for compliance
• Performs other duties as assigned

Qualifications

Education:

• Bachelors’ degree in Business Administration, Supply Chain Management, Contracts Procurement, Finance/Accounting or equitable field required, Masters Preferred

Experience:

• 5 years purchasing or related supply chain /business administrative experience required

Any combination of education/experience may be substituted for job requirements at the recommendation of the hiring manager and approval of the COO or higher.