Job Description

Buyer I

Agency

Texas A&M University

Department

Vet Med-Teaching Hospital

Commensurate

College Station, Texas

Staff

Who we are

The Veterinary Medical Teaching Hospital (VMTH) includes the Small Animal Hospital and the Large Animal Hospital, both of which are dedicated to the total well-being and care of a pet throughout its lifetime. We work with great people, great clinicians, and great educators with a passion for animals and educating others that allows us to provide total care for animal patients while helping to train the next generation of veterinarians.

Glimpse of the Job

If you’re a person who enjoys keeping complex operations moving smoothly and takes pride in getting the details right, this role offers a chance to make a real impact every day. You’ll support a high‑performing veterinary teaching hospital by coordinating purchases, tracking inventory with exact accuracy, and ensuring supplies arrive when clinicians and researchers need them most.

Opportunities to Contribute

• Strengthen Purchasing Accuracy: Enhance the precision of requisitions, allocations, and purchasing codes to ensure compliant, error‑free transactions in AggieBuy and departmental systems.

• Elevate Customer Service Standards: Provide clear, prompt communication to internal stakeholders, reinforcing VMBS’s commitment to collaboration and service excellence.

• Support Strategic Purchasing Decisions: Assist in preparing specifications and evaluating product options that align with departmental needs, budget constraints, and long‑term operational goals.

Minimum Required Qualifications

• Knowledge of word processing and spreadsheet applications.

The ideal candidate will also possess

• 1 year of related work experience in procurement/purchasing

• Knowledge of standard business terms and arithmetic.

• Ability to multitask and work cooperatively with others.

• Strong verbal and written communication skills.

• Effective interpersonal and organizational skills. Ability to provide exacting accuracy in all phases of work.

What you need to know

Salary: $45,000/year and will be commensurate based on the selected hire’s education and experience.

Schedule: This full-time role has a typical schedule of Monday through Friday, 8am to 5pm.

Location: Onsite in College Station, TX

Please note: Persons in this position are considered essential when the University declares an emergency, campus closure, class cancellations, etc., and are therefore required to report to work and remain on duty unless/until relieved by the direct supervisor.

What you need to do

Apply! A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.

Responsibilities

Purchasing

• Processes financial transactions by placing orders with vendors and entering purchasing requisitions into AggieBuy (Texas A&M’s purchasing system) or utilizing departmental credit cards.

• Processes reports to include appropriate allocations, itemizations, and the assigning of appropriate purchasing codes.

• Ensures all state documentation for purchases has been obtained and complete pri-25or to purchase.

• Procures goods and services.

• Prepares specifications for purchases.

• Issues purchase orders according to proper policies and procedures.

• Reviews and monitors incoming requisitions, confirming orders.

Inventory Process coordination

• Maintains documentation of buying transactions. Research discrepancies and reports findings.

• Maintains accuracy in shipments going out or coming in and organize documentation of received goods from purchase orders.

• Ensures receiving of product is completed in AggieBuy and VMIS systems as appropriate and communicates with fellow team members when discrepancies are found so appropriate updates can be made.

• Ensures accuracy of purchases.

• Returns incorrect/damaged shipments to vendors and resolves inquiries and problems relative to solicitation/procurement actions.

Customer Service

• Responds to inquiries from hospital service areas and serves as a liaison with business/purchasing team, central receiving, and inventory management.

• Responds promptly to questions from hospital service areas regarding order status.

• Assists departments in obtaining information on requested products and in the preparation of purchase specifications.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays

• Up to eight hours of paid sick leave and at least  eight hours of paid vacation each month

• Automatic enrollment in the  Teacher Retirement System of Texas

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free  LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

• Living Well, a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.