Job Description

Where compassion meets innovation and technology and our employees are family.

Thank you for your interest in joining our team! Please review the job information below.

General Purpose of Job

Places purchase orders for hospital for medical/surgical supplies, capital equipment, small tools and equipment, subscriptions, standing orders and some services. Prepares bids as needed and where no group purchasing contract exists. Research products; compares products and prices, specifications and delivery rates. Corrects purchase orders with price and quantity discrepancies for Accounts Payable. Expedites backorders or obtains substitutes.

Essential Duties And Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Maintains utmost level of confidentiality at all times.
• Adheres to hospital policies and procedures.
• Demonstrates business practices and personal actions that are ethical and adhere to corporate compliance and integrity guidelines.
• Initiate and prepare purchase orders according to established hospital policies.
• Negotiate price and product specifications by working with departments and vendors.
• Monitor all purchase orders placed, informing Materials Manager of vendor performance.
• Review purchase requisitions, price out according to contracts and/or Standardization Committee decisions and award to vendors.
• Keep informed of all contracts, utilizing them whenever medically acceptable to user department and medical staff.
• Work closely with all departments to service their needs promptly and clarify purchasing policies and procedures.
• Work with Purchasing Manager to research product information and obtain pricing.
• Keep catalog and price files up-to-date.
• Place orders with vendors by phone, email or EDI.
• Follow-up on all stock outs or backorders immediately if it is an inventory items or a department urgent order.
• Working with Purchasing/AP analyst promptly resolve any pricing or quantity discrepancies with vendors and report corrections to Accounts Payable.
• Working with departments, communicate with vendors for returns. Assign follow-up purchase order numbers.
• Submit price changes and units of measure changes to analyst as needed to keep database correct.
• Other duties as required or assigned.

Education And/Or Experience

• Associate's degree (A. A.) or equivalent from two-year college or technical school; or one year related experience and/or training; or equivalent combination of education and experience.