Job Description

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA

This position is responsible for procuring supplies, service and equipment for an assigned area and in accordance with organizational guidelines as well as state and federal procurement laws. The incumbent procures products, ensures contract compliance, assesses need and availability, determines vendor sources and reviews requisitions. This position has no responsibility for providing care to patients.

Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.

Responsibilities

Essential Functions

• Obtains products via distributor or direct purchasing through established procurement procedures and approved software.
• Confirms delivery of procured items and verifies the receipt and integrity of the product.
• Identifies items on shortage and backorder and works with vendors and end users to find substitutions.
• Provides expert level support in Lawson for requisitioners as needed.
• Reviews and analyzes purchase requisitions and contract compliance, verifies prices and ensures orders are correct.
• Coordinates with internal and external customers to identify orders, needs, and specifications.
• Performs bid analysis via Excel to determine low cost providers among bid responses.
• Determines the appropriate method to process requisitions based on cost, time constraints, existing open contracts and/or competitive bidding.
• Collaborates with vendors and internal customers to ensure that supply, service and equipment needs are met within the constraints of organizational policies and procedures, and the Utah State procurement code.
• May perform related financial and accounting functions.
• May be responsible for preparing, overseeing and providing documents for audit purposes.

Knowledge / Skills / Abilities

• Ability to perform the essential functions of the job as outlined above.

• Knowledge of purchasing and contracting policies, laws and regulations.

• Demonstrated excellent communication skills.

• Demonstrated knowledge of organizational procurement policies and procedures.

• Ability to resolve problems related to prices, product availability, product quality and delivery.

• Ability to perform analysis via Excel to support appropriate bid process decisions.

• Ability to use BidSync for the purposes of public communication, response and awards to support the public procurement process.

• Demonstrated ability to learn purchasing and Materials Management Information Systems (MMIS) to facilitate the procurement process.

Qualifications

Required

• Bachelor's degree in Business, Accounting, related field, or the equivalency.
• One (1) year of experience in a purchasing-related field.

Qualifications (Preferred)

Preferred

• Accredited Purchasing Practitioner (APP) or Certified Purchasing Manager (CPM) certification may be preferred in some areas.
• Procurement experience for a public entity, retail or in a hospital setting.

Working Conditions and Physical Demands

Employee must be able to meet the following requirements with or without an accommodation.

• This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.

Physical Requirements

Listening, Sitting, Speaking