Job Description

The City of Kawartha Lakes invites applications to join our team as a Buyer.

When you come to work for the City of Kawartha Lakes, you are joining a community of municipal workers who take pride in knowing that every day you are having a positive impact in the community.Our mission is to deliver the highest standards of municipal services while creating a healthy and sustainable future for all Kawartha Lakes’ residents and businesses. We work to our values of Accountability, Respect and Teamwork and we want you to Jump In with us!!

We are an equal opportunity employer which values equity, diversity, and inclusion in the workplace. We foster a safe and creative work environment, where training and skill development are prioritized, with opportunities and support for career advancement. As a team member at the City of Kawartha Lakes, you may be entitled to the following: flexible work hours, remote and hybrid working arrangements, OMERS pension (defined benefit), employer paid benefits package including short and long term disability income replacement, education reimbursement and other programs that foster innovation, leadership, and career advancement.

Job Title: Buyer

Wage: $40.57 hourly (2026)

Reports To: Supervisor, Procurement

Department: Corporate Services

Location: Lindsay, ON

Hours: Normal Working Hours 35 hours per week

Other: General office environment; some travel throughout the City of Kawartha Lakes may be necessary in accordance with job requirements.

• Review and process purchase requisitions for compliance to Procurement Policy and issue purchase orders to suppliers on an as required basis through the City’s Enterprise Resource Planning (ERP) System

• Confer with departmental representatives to determine procurement needs, for supplies, equipment, renovation, construction and services

• Follow the Procurement Policy and related Policies and Procedures for compliance of the procurement process

• Assess risks for sureties and insurance requirements in consultation with the Insurance and Risk Management Officer

• Determine the appropriate procurement process and prepare requests utilizing standardized templates and develop a bid analysis plan in consultation with department(s), related to the required purchase of services, supplies, equipment, renovation, construction and materials

• Manage the end to end procurement process adhearing to procurement identified timelines

• Plan and manage a fair, open and transparent competitive procurement process

• Provide support to departments for other procurement processes as required; including single/sole source, emergency procurements, direct negotiation, etc.

• Plan and attend site meetings and supplier information meetings about the procurement process

• Analyze procurement submissions and lead evaluations by committee for formal proposal and high score submissions

• Debrief, interview and provide assistance to suppliers as required.supplier

• Prepare written reports with procurement recommendations for Senior Management and Council/Committee of the Whole

• Provide award information to the successful respondent. and draft agreements

• Assist the Junior Buyer with contract renewals or extensions

• Assist departments on general procurement matters relating to finding suppliers, meeting delivery schedules and solving supply problems like substitutes and alternatives. Assist by expediting the delivery of goods and quality performance of services

• Ensure supplier performance complies with the terms and conditions of the purchase and assist with resolving conflicts between suppliers and the City, in accordance with the Vendor Management Program

• Analyze the City’s goods and service procurement practices and report non-compliance and recommend improvements to the Manager.

• Keep informed of new improved products, environmental friendly methods and products, current market conditions and pricing

• Attend meetings and participate with professional procurement groups on behalf of the City

• Assist departments in the disposal of surplus equipment and materials for compliance to policy

• Participate with co-workers and Management staff in the development and/or review of procurement related projects, procedures and methods

• Occasional travel to various work locations is required to fulfill the duties of the position

• Perform other related duties as assigned

Qualification:

• Post-secondary diploma in Procurement, Business Administration or a related field

• Minimum 4 years of related progressive procurement experience, preferably in a municipal environment

• Participation/registration in a recognized public procurement program, working towards certification and/or designation

• Procurement experience in a public organization and knowledge of procurement requirements and ethical issues pertaining to the profession

• Previous experience in construction both Canadian Construction Documents Committee (CCDC) and Ontario Provincial Standards (OPS) procurement considered an asset

• Knowledge of contract law, relevant acts and regulations governing the procurement function

• Demonstrated ability to utilize data and performance metrics to inform decision-making, including analyzing trends, interpreting information, and applying sound judgment to translate insights into effective, evidence-based actions.

• Mathematical skills to calculate costing of materials, supplies and services

• Understanding of budget allocation and Enterprise Resource Planning systems

• Demonstrated professional and ethical responsibility to protect privacy, use confidential information appropriately, treat sensitive situations with appropriate degree of tact and discretion

• Demonstrated customer-service and interpersonal skills at a level to develop and to maintain cooperative/collaborative working relationships both within and outside the organization

• Excellent time-management skills with the ability to prioritize workload and meet deadlines, and the ability to deal with multiple demands

• Excellent written communication skills with attention to detail and accuracy

• Excellent organizational and administrative skills with the ability to work independently and in a team environment

• Ability to demonstrate initiative consistently with commitment to quality improvement, sharing process improvement initiatives with management

• Demonstrated ability to understand and abide by municipal policies and procedures

• Demonstrated proficiency in Microsoft Office programs, the internet, electronic bidding platforms and Enterprise Resource Planning systems

• Upon a conditional offer of employment, an acceptable Criminal Record Check will be required

Applicants must be prepared for skill testing.

The City of Kawartha Lakes is an equal opportunity employer committed to building an inclusive and supportive workplace. We welcome applications from qualified candidates of all backgrounds and experiences.

We are dedicated to providing barrier-free and accessible employment practices in compliance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If you are contacted regarding a job opportunity, please let us know of any accommodations you may require. We will work with you to ensure your needs are met throughout the recruitment and selection process.