Job Description

This opportunity is only open to internal Scottish Government applicants who are currently 'Priority Movers'. Applications from individuals not currently on the Priority Mover list will be rejected and not considered.

Do you have excellent attention to detail and the confidence to advise and influence colleagues and stakeholders at all levels? Do you thrive in a fast-paced environment? If the answers to the above are yes, then this exciting opportunity could be for you.

We are currently seeking applications for a Business Support Officer. This role is central to National Records of Scotland (NRS) and will give the successful candidate an opportunity to gain insight and experience at the heart of our business.

Your role within our Business Management Unit (BMU) will provide support to the Chief Executive, as well as members of the wider Executive Management Team. You will support the corporate governance boards and processes. The work is varied and interesting and at the heart of senior decision making in the organisation giving you exposure to the management of a Scottish Government public body and provides opportunities to develop a wide variety of skills.

Responsibilities

• Provide secretariat for the NRS Governance Boards that you will support, including managing the meeting arrangements and papers, supporting the Chair and delivering all the secretariat requirements, including drafting the minutes.
• Proactively monitor and manage CEO and NRS Senior Managers diaries and mailboxes ensuring efficient management of business priorities.
• Ensure all BMU email boxes are actively monitored by prioritising information ensuring that items are appropriately allocated, actioned and followed up.
• Ensure deadlines for replies are set and met by identifying and engaging with those to within NRS and wider SG and OGDs to manage the collation of information to support the delivery of high-quality draft correspondence for CEO/Senior Manager.
• As part of the BMU team, administer the NRS Complaints, FOI and Ministerial correspondence systems for NRS.
• Provide support development and line management an Executive Assistant (A4).

Working pattern

This role is a permanent level transfer position.

How to Apply

Applications for this position will only be accepted from substantive B1 employees.

Please submit a statement outlining your suitability for the role, relevant skills and experience, and what you would bring to the team (maximum 500 words).

Selection Process

All candidates will be invited to an informal discussion with the Hiring Manager.

Informal discussion dates tbc.

Further Information

If you have specific questions about the role, please contact Sam.Harrison@NRScotland.gov.uk

Read our Candidate Guide for further information on our recruitment and application processes.