Job Description

• Position located in Hamiliton
• Career development and growth opportunities   
• Full-time, permanent position (40 hours per week, Monday to Friday) with flexible start and finish times, including 7:30am to 4:00pm or 8:00am to 4:30pm.
• Some travel within work hours will be required (work vehicle provided when this travel is needed)

He whakamārama mō te tūranga mahi | About the role:

We're looking for an experienced Business Support Administrator to join our team and provide essential administrative support across our operational business.

Based within a busy depot environment, you'll work closely with leaders and frontline teams to support administration, finance, training coordination, procurement, and compliance activities. No two days will be the same, making this an ideal opportunity for someone who enjoys variety, organisation, and working with people.

Key responsibilities include:

• Providing day-to-day administrative support to managers and operational teams
• Coordinating travel, accommodation, and site logistics
• Monitor and support our regional training requirements
• Generate customer invoices
• Manage various compliance requirements and KiwiRail systems
• Raising purchase orders and assisting with invoicing activities
• Supporting local health, safety, and environmental initiatives
• Provide various finance support for our account, accounts payable, accounts Receivable Teams
• Assisting with reporting and providing business support across the site

Ngā pukenga e rapu nei mātou | What you will bring:

We're looking for someone who is highly organised, proactive, and enjoys supporting a diverse range of stakeholders.

To be successful, you'll have:

• 3+ years' experience in an administration or business support role
• Current full Class 1 Driver Licence required, with flexibility to travel across sites and office locations as needed
• Strong Microsoft Office skills, particularly Word and Excel
• Experience managing multiple priorities in a fast-paced environment
• Knowledge of finance processes, invoicing, and purchasing activities
• Excellent attention to detail and accuracy
• Strong written and verbal communication skills
• A customer-focused approach and ability to build positive working relationships
• NCEA Level 2 or equivalent qualification

Ideally, you'll also have:

• Experience using SAP and/or Maximo
• Experience within infrastructure, construction, rail, transport, or a similar operational environment
• A qualification in Business Administration or a related discipline

Nōu te rourou | What’s in it for you:

At KiwiRail, you gain more than a job, you build a career.

• Permanent full-time role based in Hamilton (40 hours per week, Monday to Friday)
• Ongoing training and professional development opportunities
• Career growth and progression pathways across KiwiRail
• Supportive and collaborative team environment
• Discounted travel on Great Journeys New Zealand and Interislander services
• Discounted Southern Cross Health Insurance
• Access to NZ Rail Staff Welfare Trust benefits

Kua rite, kia rite | Ready to Make a Difference? 

If you're an experienced administrator who enjoys problem-solving, building relationships, and keeping things running smoothly, we'd love to hear from you.

Rā aukati | Applications close: 11 September 2026 (Unless filled sooner)

Successful candidates must pass a pre-employment medical and drug screen 

Applicants must hold New Zealand residency or citizenship 

KiwiRail is committed to creating an inclusive and supportive workplace where everyone can feel valued and respected. We welcome applications from people of all backgrounds, abilities, and experiences because together we are stronger.