Job Description

This role provides day-to-day administrative and reporting support to the Head of Commercial Utilities. You will help keep the team organised — managing schedules, documents and correspondence — while also taking ownership of compiling and maintaining the unit's P&L reports.

This is a great fit for someone with strong administrative skills who is comfortable working with numbers and willing to learn the basics of P&L reporting. You don't need a finance background — just attention to detail, organisation, and a willingness to pick things up.

Administrative Support

• Manage the Director's schedule, meetings and appointments
• Prepare documents, correspondence and meeting materials as needed
• Organise and maintain files, records and trackers for the team
• Coordinate with internal teams to gather updates and information on the Director's behalf
• Handle general administrative tasks to support the smooth running of the team

P&L & Reporting Support

• Compile and update the Utility business unit's P&L reports on a regular basis
• Input and organise financial data into existing templates and trackers
• Prepare simple summaries and slides to support the Director's reporting to management
• Flag any obvious discrepancies or missing information for the Director's attention

Requirements

• 2 to 4 years of experience in an administrative, secretarial, or business support role
• Some exposure to basic reporting or working with data is an advantage, but not required
• Organised and detail-oriented — keeps things in order and follows through
• Comfortable using Microsoft Excel and PowerPoint at a basic to intermediate level
• Willing to work with numbers, even without a finance background
• Good communication skills, both written and verbal
• Ability to converse in Mandarin is an added advantage, given regular interaction with Mandarin-speaking stakeholders
• Reliable and proactive — takes ownership of tasks without needing constant follow-up