Job Description

AWMA is looking for a professional, organised and savvy Business Support Coordinator who will play a vital role in supporting the smooth operation of key business functions across our organisation.

Reporting to the People & Culture Manager, this is a true generalist role with plenty of variety and engagement, suited to someone who has a can-do attitude, works well with people at all levels and takes pride in doing things to a high standard.

You will become an important go-to person across different areas of the business. Extensive on-the-job training will be provided to ensure the successful candidate is well supported and set up for success in the role.

What will you be doing?

• Providing day-to-day business support to managers and teams, including executive support to the Managing Director as required.
• Supporting the People & Culture team with training, onboarding, employee engagement, internal and external cultural activities and events.
• Coordinating and booking staff travel, maintaining uniforms, workplace supplies and shared office equipment, spaces to ensure things are presentable and run smoothly.
• Managing company-rented properties, including liaison with real estate agents, property owners, employees and the Finance team.
• Maintaining records and systems within your area and looking for ways to improve efficiency and how work is coordinated.
• Providing hands-on assistance with activities, projects and tasks across different areas of the business when required.
• Providing assistance for IT when required and helping maintain organised workspaces and equipment.
• Being the first point of contact for reception, visitors, incoming calls, deliveries and general enquiries.
• Following direction and actions through, while using initiative to identify things that require attention.

Who are we looking for?

We're looking for a true generalist — someone who enjoys being involved, is open to learning and takes pride in doing things well.

You will be someone who:

• Communicates professionally, confidently and builds strong working relationships across all levels of the business.
• Is able to work in Microsoft 365, and quick to learn new systems and processes.
• Is curious, open to learning and comfortable taking direction and asking questions.
• Can manage competing priorities while maintaining attention to detail.
• Uses initiative and good judgement, anticipates needs and gets ahead of the curve.
• Is practical, resourceful and willing to get hands-on when needed.
• Is professional, reliable and understands the importance of confidentiality and discretion.

You may have 2 to 5 years’ experience in administration, office coordination, executive support, P&C support, reception or another generalist role. More important is that you're confident, adaptable, willing to learn and comfortable supporting different areas of a business.

If you're looking for a role where you can genuinely support people, we'd love to hear from you.