Accepting applications until:

Business Support Administrator

Your New Role: Business Support Administrator

The Business Support Administratorwill work within the Global Outdoor Operations team, supporting the delivery of major CAPEX projects, and report to the Senior Project Manager.

This role will have exposure to the Programmes team environment, project management and project delivery, governance, administration, coordination, and activities that aid in delivering projects, such as planning, tracking, and reporting.

This role is ideal for a detail-oriented professional who thrives in a fast-paced, multi-contract environment and can supporthigh standardsof documentation and compliance across the programme.

As a Business Support Administrator at Global, you will:

Key Responsibilities

• Oversee project-related documents throughAsiteAdoddle, ensuring systematic storage and tracking across NEC4 contracts. Implement processes to enhance efficiency

• Provide reports to the Senior Project Manager andstakeholders, documenting control aspects, statuses, compliance checks, version tracking, and outstanding actions

• Conduct high-level quality checks on documentation before acceptance and submission

• Enforce document control procedures in alignment with established standards and guidelines,maintainingconsistency across parties

• Perform audits of documentation to ensure accuracy and compliance,identifyingimprovement areas

• Attend required project and programme meetings, capture key points and actions, and circulate them to relevant stakeholders for record-keeping and action

• Regularly follow up on and escalate issues or inaccuracies to the Senior Project Manager

• Perform regular and proactive reviews of project trackers and action lists to ensure continuous progress on outstanding items

What You’ll Love About This Role

Think Big Join Global and help shape Outdoor advertising.

Own It Contribu teand putyour own stamp on how document control, governance and administration of the project is managed and executed.

Keep it Simple Fast-paced, challenging, and rewarding environment.

Better Together Supportive and dynamic team

What Success Looks Like 

• Establishedandmaintainedthe procedures needed to deliver a high standard document control process

• Built strong working relationships with theGlobal project team and contracting partners, creating a collaborative working approach

• Developed and established reporting and tracking mechanisms that captures thekeymetrics

What You’ll Need

• Preferably at least2years of experience being in a document control/co-ordinator/projector businessadministratorposition

• Exceptional organisational skills with high attention to detail, ensuring accuracy ofmaintainingproject and meeting records, and compliance for storing,circulatingand managing the flow of project documentation

• Strong communicationskills to build effective working relationships with the Global project team and contracting partners, fostering a collaborative approach and enabling regular reporting to the Senior Project Manager

• Ability to manage multiple document control and project administration tasks efficiently, proactively resolving issues to meet project timelines and quality standards

• Proficiencyin MS office functions