Job Description

BUSINESS SERVICES SPECIALIST

REPORTS TO: Assistant Superintendent for Business/CSBO

HOURS: 12-month position (2,080 hours), Mon.-Fri., 7:30 A.M. - 4:00 P.M.

(Work Hours/Days may be adjusted during certain summer months)

Job Summary:

• Serves as primary coordinator for employee benefits systems, managing initial enrollments, annual open enrollment, and ongoing eligibility updates.
• Manages District workers' compensation claims, work-related injury reporting, safety compliance, and employee wellness initiatives.
• Acts as liaison with insurance carriers and third-party administrators; maintains claims files and handles ACA tracking, recordkeeping, and reporting requirements.
• Coordinates with the Personnel Department to assist onboarding staff with benefits selection and system paperwork.
• Processes vendor invoices, matches purchase orders, verifies trial balance reports, and inputs voucher payments into financial software.
• Maintains vendor registries, resolves invoice discrepancies, handles vendor statement reconciliations, and supports annual 1099 processing.
• Assists district staff with purchasing inquiries, purchase order workflows, and proper budget account code usage.
• Assists the Assistant Superintendent for Business/CSBO in gathering data and preparing financial/statistical reports for collective bargaining.
• Supports annual audit processes by compiling necessary financial records, documentation, and fixed asset lists.
• Ensures legal and public notices supporting business office operations are published and filed in accordance with state guidelines.
• Maintains physical and electronic business office records in compliance with retention standards.
• Serves as cross-trained backup support for other business office functions as needed.
• Performs all other duties and administrative tasks as assigned by the Assistant Superintendent for Business/CSBO or Manager of Business Services.

QUALIFICATIONS: Skill and knowledge-based competencies required to satisfactorily perform the functions of the job include:

• Service-oriented, works positively and collaboratively with people,
• Knowledge and skills in working with technology, including a variety of platforms and systems. Google Suite and Microsoft Office (Excel) experience preferred.
• Knowledge and experience with facilitating office procedures and managing business office and personnel records related to benefits
• Strong skills in organization, maintaining confidentiality, and preparing and maintaining accurate records
• Strong skills in working as a member of a team
• Knowledge of Federal, state, and district policies, regulations and laws pertaining to job functions.
• Performing financial transactions, basic mathematical skills, and following related procedures.

Working Conditions:

STARTING SALARY/BENEFITS: $24-26/hr. Includes other benefits, such as paid holidays, vacation days, health insurance, and life insurance.

Application Procedure:

Apply Online