Job Description

Business & Research Administrator

Agency

Texas A&M University System Offices

Department

Center for Applied Communications and Networks

Commensurate

Bryan, Texas

Staff

The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, eight state agencies, Texas A&M – Fort Worth and the Texas A&M - RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.

The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor: additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance.

Salary:

$4,180.17 - $6,666.66 per month commensurate with experience.

The Business & Research Administrator, working under general supervision, manages administrative and business support and coordination for research activities and research staff. Maintains high-level interactions with researchers and sponsors and assists with confidential research and contractual matters. Assists in developing, monitoring, and reporting on research activities, finances, and compliance.

Responsibilities:
- Provides executive-level administrative support to senior leadership, including managing calendars, scheduling appointments, coordinating meetings, preparing correspondence and communications, arranging travel, and processing travel reimbursements.

- Serves as Office Manager by overseeing daily business operations, maintaining business and fiscal records, coordinating office functions, and ensuring efficient administrative workflow.

- Oversees business and financial operations, including approving and serving as backup signer for vouchers and requisitions, reviewing and auditing account reconciliations, coordinating purchasing and cash handling activities, and ensuring compliance with applicable policies and procedures.

- Develops, monitors, and reports budget activity; coordinates annual fiscal year-end closing and new fiscal year planning; prepares complex monthly and annual financial reports; and recommends solutions to complex financial issues.

- Coordinates fiscal, payroll, human resources, and related business activities with minimal supervision, serving as the primary liaison with sponsors and T AMUS departments.

- Develops, implements, audits, and communicates business and administrative policies, procedures, standards, and internal controls; interprets applicable policies and regulations and advises leadership and staff on compliance.

- Coordinates and monitors action items, assignments, strategic initiatives, and long-range planning activities on behalf of leadership; analyzes operational requirements and supports project planning and implementation.

- Manages personnel administration activities, which may include coordinating personnel actions, maintaining and auditing personnel files, reviewing and approving leave requests, and supervising business staff and student employees.

- Performs financial, statistical, and operational analyses; prepares standard and ad hoc reports, business correspondence, manuals, and other administrative publications to support leadership decision-making.

- Procurement: Performs purchasing, receiving, and inventory, including quotes, vouchers and requisitions, requisitions, purchase orders, invoices, receiving, and inventory reporting. Serves as property officer.

- Travel and expenses: Coordinates travel arrangements and itineraries, cost allocations, pre-approvals, and expense reports. May approve and process travel reimbursements.

- Reporting: Researches, compiles, and maintains records, makes evaluative judgements on appropriate data to use, assists in compiling reports and other documents for sponsors and researchers.

- Communications: Drafts and manages correspondence and communications, schedules appointments, manages calendars, responds to inquiries from sponsors and other researchers.

- Finance: Assists with the management of financial transactions, including assigning costs to appropriate accounts. Monitors and controls operating expenditures and makes projections. Assists in the development of annual budget documents.

- Event logistics: Prepares notices or agendas for meetings. Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support. Coordinates and monitors action items and assignments.

- Personnel: Manages gathering, documenting, verifying, and reporting of time and effort. Participates in the hiring and training of student workers. May supervise student workers.

- Office Management: Coordinates calendars, meetings, and other activities for projects and researchers. Provides technical guidance and advice on administrative matters to agency.

- Other duties as assigned.

Education and Experience:
- Bachelor’s degree in finance, accounting, business administration or other related field, or an equivalent combination of education and experience.
- Six years of related experience.

Knowledge, Skills and Abilities:
- Excellent verbal and written communications skills, planning and organizational skills, communications and interpersonal skills, proofreading, and time management skills.

- Ability to occasionally work additional/alternative hours, such as when preparing for a large event or a proposal or project deadline.

- Ability to multitask and work cooperatively with others.

Other Requirements:

This is a security-sensitive position and is restricted to U.S. citizens only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.