Job Description

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​Looking for Philippines-based candidates

Job Role: AI Automation Specialist & Executive Assistant

Compensation range: $1,500 AUD - $2,000 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is:

Our client is an Australian consulting business that helps product-based companies understand and manage complex regulatory requirements across local and international markets. They work with businesses in highly regulated sectors, including cosmetics, personal care, food, and complementary medicines, supporting them with product compliance, ingredient and label reviews, market entry requirements, and ongoing regulatory guidance. Their work helps clients reduce compliance risk, prepare products for launch, and navigate the requirements involved in selling products in Australia and overseas.

Our client is seeking a Business Process & AI Automation Specialist to support business process improvement, operational efficiency, documentation, data management, and AI adoption across the business.

This role extends beyond AI automation and incorporates operational process ownership. The successful candidate will help manage internal records, improve workflows, maintain process documentation, support leadership with administrative workflows, and identify opportunities to automate repetitive business processes using AI and low-code/no-code tools.

Key Responsibilities:

• Database, tracker and register management
• SOP development, updates and document standardisation
• Provide executive assistant-style support to leadership
• Organise information, track action items, and prepare documentation
• Improve administrative workflows
• Template management and document formatting
• Spreadsheet optimisation and data management
• AI-assisted document preparation and reporting
• Workflow mapping and continuous process improvement
• Business process analysis to identify automation opportunities
• Development, implementation and maintenance of AI and low-code/no-code automation workflows
• Testing, monitoring and optimisation of automation processes
• Supporting departments with AI adoption and training
• Maintaining internal knowledge bases and process documentation

Requirements

Required Skills and Qualifications:

• At least 3 years of relevant experience in business process improvement, operations support, executive support, AI automation, workflow automation, or a similar role
• Experience managing databases, trackers, registers, spreadsheets, and internal records
• Experience developing, updating, and standardising SOPs, templates, and process documentation
• Strong spreadsheet and data management skills, including formatting, reporting, data organisation, and data clean-up
• Hands-on experience using AI tools such as ChatGPT, Claude, Microsoft Copilot, Gemini, OpenAI, or similar
• Experience using low-code/no-code automation tools such as Zapier, Make, Microsoft Power Automate, n8n, Airtable, Notion, ClickUp, Monday.com, or similar
• Ability to map workflows, analyse business processes, and identify process improvement opportunities
• Strong attention to detail, organisation, and accuracy
• Excellent written English communication skills
• Ability to support leadership and departments with documentation, action tracking, reporting, and follow-up
• Able to work independently in a remote environment

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)